Executive Assistant
About us
The Royal Australian and New Zealand College ofPsychiatrists (RANZCP) is a not-for-profit membership organisation responsiblefor training educating and representing psychiatrists across Australia andAotearoa New Zealand. Were accredited by the Australian Medical Council andthe Medical Council of New Zealand to deliver specialist medical education andprofessional development.
Were guided by our reconciliation commitments and theprinciples of Te Tiriti o Waitangi working to improve mental health outcomesfor Aboriginal Torres Strait Islander and Māori communities. Joining RANZCPmeans being part of an organisation where your work directly shapes howpsychiatry is practised taught and experienced across two nations.
About the role
Permanent full-time 1.0 FTE Naarm (Melbourne CBD)
Were looking for a highly organised and proactive ExecutiveAssistant to partner with our Executive Director Finance & Technologysupporting the Corporate Services portfolio. The role combines dedicatedexecutive support with end-to-end coordination of the Finance Audit & RiskManagement (FARM) Committee and Board reporting cycle.
Youll manage a dynamic diary and inbox coordinatecommunications support governance processes and act as a trusted partner tosenior leaders Board and committee members handling sensitive informationwith discretion and professionalism.
What youll be doing
- Provide executive support to the Executive Director including diary and inbox management travel coordination and briefing preparation
- Draft edit and proofread correspondence reports and presentations on the Executive Directors behalf
- Coordinate the full FARM Committee meeting cycle: agendas papers logistics minutes and action follow-up
- Support the preparation and submission of Board MAC and Corporate Services portfolio papers
- Liaise professionally with internal teams committee members and external stakeholders
- Provide broader administrative support across Corporate Services including project support records management onboarding and departmental events
What youll bring
- Demonstrated experience as an EA PA or senior administrative professional ideally supporting a senior leader
- Strong organisational skills and the ability to manage a complex dynamic diary
- Experience in committee and governance administration including agendas meeting papers minutes and action tracking
- Excellent written communication skills including correspondence reports and Board or committee papers
- Proficiency in Microsoft Office Suite and electronic filing/records systems
- Experience in finance technology corporate services not-for-profit or professional services settings highly regarded
Whats in it for you
- $80000 to $100000 superannuation
- Optional salary packaging (up to $15899 for general living expenses and up to $2650 for meal entertainment)
- 37.5-hour week monthly day off
- Hybrid: 2 days office 3 days WFH
- 12 weeks gender-neutral paid parental leave
- A genuinely supportive values-led culture
How to apply
Please apply with your resume and a short cover letteroutlining how your skills and experience suit the role. Enquiries:
Diversity and Inclusion
The RANZCP is committed to fostering a workplace wherediversity inclusion and authenticity are genuinely valued. We encourageapplications from people of all backgrounds including First Nations peoplesLGBTQIA communities neurodivergent individuals and people of all agescultures faiths and lived and living experiences.
Applications close: 5PM Wednesday 5 August.
Required Experience:
IC
Employment Type : Full-Time
Experience: years
Vacancy: 1
Yearly Salary Salary: 80000 - 100000