Executive Assistant / Office Manager

Job Description

Direct message the job poster from SolWorks

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SolWorks is a dynamic small business delivering high quality signage and brand implementation projects for Australia's leading builders, developers, and creative agencies. We're not a sign shop, we're project managers who deliver signage.

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As the business continues to grow, we're looking for a highly organised EA / Office Manager to support the Founder/Director across both business and personal tasks. This is a pivotal role that will help streamline operations, manage day-to-day admin and ensure projects and priorities stay on track.

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Key Responsibilities

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• Generate and issue purchase orders for approved projects
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• Maintain project tracking and coordinate supplier communication
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• Prepare and distribute installation packs and documentation
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• Schedule installers and organise site access, permits and equipment hire
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• File project documentation, photos and invoices
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• Schedule and manage social media content
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• Coordinate client events and gifting
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• Assist with marketing collateral and presentation decks
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• Manage calendar, emails and reminders
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• Organise travel, meetings and logistics
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• Coordinate office environment including supplies and maintenance
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• Maintain accurate, well organised digital filing across SharePoint and Teams
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• Assist with general personal admin, scheduling and documentation for the Founder/Director
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About You

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You're organised, proactive and thrive in a fast‐paced, hands‐on environment. You enjoy variety, take initiative and get satisfaction from keeping things moving smoothly behind the scenes.

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You'll Bring

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• Proven experience (2–4 years) in providing administrative, business support/coordination
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• Highly developed Microsoft Office skills (Word, Excel, PowerPoint, Outlook and SharePoint)
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• Experience in a team environment in a position requiring a high degree of autonomy and flexibility
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• Proven experience in working to deadlines and managing tight and/or conflicting timeframes
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Why Join SolWorks

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• Work closely with the Founder/Director in a growing project management business
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• Exposure to high‐profile signage projects across Australia
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• Richmond‐based office (with cafés, transport, and parking nearby)
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• 4‐day working week with flexibility
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• Opportunity to shape your role as the business scales
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Apply

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via LinkedIn or email info@solworks.com.au with your CV and a short introduction.