Customer Service Coordinator (Team Member)

Job Description

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Customer Service Coordinator (Team Member)

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• Handles, organizes and responds to customer service calls and email inquiries promptly.
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• Communicates with customers to address issues, concerns, requirements and complaints.
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• Offers alternative products to customer (if requested product is out of stock).
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• Responds to requests within set Service Level Agreement timeframes.
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• Processes orders: checks manual and EDI orders, enters orders into the system before cut-off time or within same day of receipt of order.
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• Responds to customer calls in a manner that establishes Gates as the foremost service company in our industry, ensures minimal delay in addressing our customers' needs.
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• Relays customer quality concerns to the appropriate associates or departments while actively ensuring that customer expectations and requirements are fulfilled.
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• Proactively seeks opportunities to enhance services and response times and to provide premium customer service.
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• Complies with company policy, procedural, and training requirements, including health and safety.
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Keys to Success

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• Requires professionalism and respect in communicating with customers and co-employees;
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• Has accurate understanding of individual customer and Gates requirements,
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• Requires accuracy of information provided to customers and of information entered in the ordering system,
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• Requires establishing trust-based connections and relationships with clients,
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• Requires ability to resolve customer complaints with empathy, and
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• Requires ability to offer effective solutions, while adhering to company policies and procedure, including our Health, Safety, and Environment policies.
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Supervisory Responsibilities

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• None
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• Likely to act as an informal resource for associates with less experience
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• Provides informal guidance and support to team members
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Requirements and Preferred Skills

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• Minimum of 2-3 years of working experience in a similar role or industry. Experience in premium customer service preferred.
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• Proficient in using MS Office and other relevant business software.
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• Experience with SAP or relevant top tier ERP
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• Others:\n
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  • Excellent oral and written communication skills
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  • Excellent listening skills, comprehension of customer needs, and ability to deliver effective solutions accordingly.
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  • Confidence in speaking on the phone with customers, preferably in a previous customer service role
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  • Robust interpersonal and human relation skills, essential for handling a fast-paced office environment and a demanding customer base
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  • Ability to work independently, remaining self-driven and focused.
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  • Attention to detail
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  • Can perform effectively under pressure.
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  • Strong organizational skills and prioritization abilities to handle a diverse workload.
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  • Ability to collaborate closely with other GAPL staff.
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