Legal Administrative Assistant - Wills & Estates

Job Description

Are you an experienced legal administrator looking for meaningful work in a genuinely supportive team?

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McManus & Co Lawyers is seeking a Legal Administrative Assistant – Wills & Estates to join our practice.

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About Us

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McManus & Co Lawyers is a small, well-established firm with a strong reputation in wills and estates and property law. We are guided by values that reflect how we work every day: doing things better, working collaboratively, being dependable, and maintaining balance for our clients and our team.

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The Role

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In this role, you'll provide high-quality administrative and file management support across our wills, estate planning and estate administration practices. Relying heavily on our technological aids (practice management system, precedents, online platforms), you'll play a key part in keeping matters progressing smoothly while ensuring clients feel supported.

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This is a full-time, in-office role based in Maribyrnong, suited to someone who enjoys ownership of their work, takes pride in well-run digital files, values process improvement and enjoys being part of a collaborative team.

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Key Responsibilities

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You'll assist with a broad range of wills, estate planning and estate administration matters, and be responsible for:

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• Client enquiries, intake and ongoing communication
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• File preparation, document management and digital workflows
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• Coordinating appointments, follow-ups and document execution
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• Supporting estate administration and probate matters under supervision
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• Liaising with beneficiaries, institutions and other stakeholders
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• General practice and reception support as part of a shared team approach
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About You

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• Experience in a legal or professional services environment, with wills and estates experience highly regarded
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• Strong technological capability is essential. You are confident working in a fully digital practice, quickly learn new systems, and use technology to keep matters organised and moving
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• Comfortable using practice management systems, document automation, electronic filing and digital communication tools
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• Interested in contributing to process improvement and efficient ways of working
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• Professional, approachable and client-focused
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• Highly organised, with strong attention to detail
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• Confident managing multiple tasks and priorities
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• Calm, reliable and solutions-focused under pressure
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• Able to communicate clearly and effectively with clients and colleagues
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What We Offer

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• Daily sandwich lunches provided, plenty of laughs, and lots of tea in a warm, genuinely collegial team
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• Meaningful work with clients at important life stages
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• Clear systems, structure and expectations
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• Ongoing training and mentoring
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• Modern technology and efficient workflows
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• A collaborative team environment where your contribution is valued
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• Stability, balance and the opportunity to grow with the firm
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• Scope for limited work-from-home after an initial six-month period by agreement
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To Apply

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• To be considered for this role, please upload your CV and cover letter via LinkedIn or email gmcmanus@mcmanuslawyers.com.au.
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