Legal Administrator

Job Description

POSITION OVERVIEW

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Hickory is seeking a proactive and detail-oriented Legal Administrator to join our dynamic legal team. This part-time role (2-3 days per week) offers the opportunity to transition into a full-time maternity leave cover in 2026. You'll work closely with the General Counsel and Senior Legal Counsel, with some support to our Commercial Manager, and will play a pivotal role in supporting legal operations across the business.

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WHAT HICKORY CAN OFFER

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• Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
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• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
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• Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
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• Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
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• Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.
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• CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.
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RESPONSIBILITIES

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• Manage the legal inbox, triage requests, and allocate matters with relevant context.
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• Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.
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• Oversee the contract library and ensure compliance tracking.
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• Conduct preliminary contract reviews and prepare documents for execution.
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• Coordinate legal briefs and manage court filing deadlines.
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• Assist with trial preparation and litigation support.
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• Ensure building licences are obtained and up to date.
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• Support annual policy reviews and manage ASIC-related tasks.
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• Maintain registers for contracts, licenses, policies, and claims.
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• Assist with performance security processes and insurance renewals.
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• Manage insurance claims.
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• Distribute insurance certificates and coordinate project documentation.
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• Schedule meetings, manage calendars, and prepare agendas/minutes.
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• Support legal training sessions and due diligence activities.
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• Provide general administrative support to the legal team.
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TO BE SUCCESSFUL IN THE ROLE

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• Proven experience as a paralegal or legal administrator, ideally in construction or property development.
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• Strong ability to manage multiple stakeholders and lawyers with professionalism.
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• Experience in contract administration and document management systems (e.g., MFiles).
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• Tech-savvy with exposure to legal tech and e-discovery tools.
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• Excellent calendar and meeting coordination skills.
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• A proactive problem-solver with strong attention to detail and initiative.
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Submit your CV today. Due to the volume of applications, only successful applicants will be contacted - thank you for your understanding.

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Seniority level

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• Entry level
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Employment type

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• Part-time
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Job function

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• Legal
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Industries

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• Construction
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