Senior Project Officer (Events)

Job Description

Senior Project Officer (Events)

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• Full time 18-month fixed-term contract until 21/01/2028
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• Opportunity to develop, implement and manage a diverse range of events at The University of Sydney Business School
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• HEO 7 Base Salary $117,133 - $127,610 p.a. + 17% superannuation
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About the Opportunity

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The Senior Project Officer (Events) is responsible for developing, implementing and managing a diverse range of events for the Business School's Dean, Faculty General Manager, Director, External Engagement & International, the Senior Leadership Team and external stakeholders across the Business School and wider community.

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This role works with the Director, External Engagement & International to deliver events that are strategically aligned with the Business School's priorities and long‐term vision. The incumbent will also provide professional advice and guidance to other members of the Business School on events.

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Key Responsibilities

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• Manage and implement a wide range of events such as conferences, launches, luncheons, dinners, receptions, ceremonies and other events, of varying sizes.
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• Develop and maintain effective and productive relationships with multiple event stakeholders across the Business School, University and external partners.
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• Manage event finances including preparation and submission of journal transfers, supplier contracts, quote waivers, purchase orders, monitoring of event budgets and coordination of financial reports required.
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• Manage event team performance and resourcing including event staffing, allocation of work, goal/target setting, and review of deliverables.
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• Implement event risk analysis, mitigation and compliance procedures.
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• Implement, manage and maintain online event management software (SwiftDigital), including supporting the administration of complex and paid events.
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Qualifications

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• Proven experience in event management within complex or multi‐faced organisations, with the ability to manage multiple work streams and tight deadlines.
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• Strong stakeholder management skills, including coordinating with senior internal and external stakeholders and delivering high‐quality customer service.
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• Project management capability, with demonstrated planning, organisation, and delivery of large or complex events/projects.
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• Financial and numeracy skills, including budgeting, reconciliation, invoice processing, and tracking project expenditure.
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• Excellent communication skills, with the ability to provide professional advice and collaborate effectively across teams.
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• Strong analytical, problem‐solving, and critical‐thinking skills, with sound decision‐making ability.
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• High attention to detail and organisational skills, ensuring accuracy across all event and project activities.
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• Technical proficiency, including CRM systems, event management software, and design tools (e.g., Adobe InDesign and Photoshop).
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• Previous experience in the higher education/tertiary sector or at a complex, multi‐faced organisation.
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Eligibility & Work Rights

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Must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply.

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Pre‐Employment Checks

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Your employment is conditional upon the successful completion of all pre‐employment or background checks required for the role. The University also requires disclosure of any investigations or findings related to sexual harm or gender‐based violence in the course of previous employment or a legal process. Compliance with these requirements is necessary for employment.

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EEO Statement

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At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

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We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer.