Office Manager

Organises and controls the functions and resources of the office such as managing and implementing administrative systems and personnel.

Job Tasks and Duties:

· Managing daily office operations to ensure efficiency and productivity

· Preparing and maintaining accurate records, reports, and documentation

· Managing filing systems (both physical and digital)

· Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.

· Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)

· Supporting managers with admin and procurement needs

· Tracking job progress and updating systems accordingly

· Ordering and managing materials and supplies for sites.

· Assisting with onboarding, inductions, and training documentation

· Maintaining employee records and leave registers

· Coordinating medicals, tickets, and qualifications compliance

· Maintaining WHS registers, documentation and incident reports

· Ensuring company policies and procedures are up to date

· Coordinating vehicle, equipment, and license compliance

· Managing site safety documentation and updates

· Keeping logbooks, registrations, and insurance up to date

· Manage client and supplier relationships

· Maintaining strong customer service and communication, resolving complaints or office operational issues as required

· Ensuring SWMS, risk assessments, and safety procedures are current

· Reporting and documenting incidents, near-misses, and hazards

· Assisting with audits, compliance checks, and site safety requirements

· Staying up to date with relevant legislation and regulations

Experience required:

AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.