Administrative Assistant - Learning & Teaching

Administrative Assistant – Learning & Teaching

• Permanent part-time | 64 hours a fortnight
• Box Hill Hospital | Close to cafes, public transport and shops
• Enjoy a strong sense of purpose in the health industry

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the Role

This is an exciting opportunity for a dynamic and enthusiastic administrative assistant to join the Eastern Health Institute | Learning & Teaching (L&T) Directorate. This role is integral in managing systems and processes to support our education team in the provision of clinical education and training in acute specialty areas across Eastern Health.

The successful applicant will work closely with L&T leaders to coordinate administrative duties, including but not limited to database maintenance, reporting, room bookings, meeting documentation, scholarship activities, and applicant management for recruitment processes, including Transition to Specialty Practice (TSP) and Postgraduate intakes.

Refer to the attached Position Description for details.

About You

The role requires well developed customer service and communication skills, excellent organisational and prioritisation skills, IT expertise, and the ability to work under pressure whilst maintaining attention to detail.

To be successful in this role you will possess:

• Experience in the provision of administrative and secretarial support services, including preparation of agendas, minutes and providing support to committees as required
• Intermediate to advanced knowledge of Microsoft Office and M365 products (e.g. Word, Excel, Outlook, Teams, One Drive, and PowerPoint)
• Highly developed customer service and interpersonal skills
• Exemplary communication and organisational skills, with high attention to detail
• A proactive approach to work goals and initiative to drive changes to improve service delivery
• An ability to work effectively both individually and collaboratively as part of a diverse team
• Prior experience within the healthcare industry (desirable)
• Knowledge of medical and educational terminology (desirable)
• Experience with online learning management systems e.g. iLearn (desirable)

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment. Those that are offered and/or start between January and April do not require an up to date vaccination for influenza to progress providing they are aware of its requirement later in the year. Those that are offered and/or start between May and December require the up to date influenza vaccination prior to offer.

What We Offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Mentor and Shadowing Program
• Access to discovery days across our 50 sites
• Study and professional development leave
• Friendly and supportive teams
• Commitment to Diversity, Equity and Inclusion
• Fitness Passport for work-life balance
• Employee Assistance Program (EAP) accessible for you and your loved ones
• Flexible working hours and excellent entitlements
• Salary packaging options and an employee benefits scheme
• Access to private health insurance offers
• Digital upskilling, such as Excel and Power BI training
• Cafes at all of our hospitals

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.

Good to Know

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Applications are screened on receipt, and advertising may end before the closing date.
• We do not accept recruitment agency applications.

If you are a current Eastern Health employee, please ensure you log in with your internal Eastern Health account via the Eastern Health Careers page to apply for this or other roles.

Please click here for the position description link

Contact Person: Melisa Richards-West, Director - Learning & Teaching (Specialist & Advanced Practice)

Contact Number: (03) 9895 4908

Contact Email: SpecAndAdvancedPractice@easternhealth.org.au

Secondary Contact: Lacey Strachan, Associate Director - Learning & Teaching (Specialist & Advanced Practice)

Contact Number: (03) 9895 4004

Contact Email: SpecAndAdvancedPractice@easternhealth.org.au

Job Closing Date: Monday 7th September 2026

Please note, applications are reviewed as soon as they are received. Advertising may end before the closing date. Applying early is encouraged.

Need help submitting your application?

Contact the Talent Acquisition Team on (03) 9955 7555 (Option 1)

Our Values in Action

Respect for all | Safe always | Partnering in care | Learning and improving every day