Project Office Coordinator

Project Office Coordinator

Job ID

1005875

Job Type

Permanent Full-time

Location

Aus - Melbourne

Categories

CPB Contractors

Applications close

As our Project Office Coordinator youll be the person who keeps the wheels turning behind the scenes. From managing the day-to-day running of the site office to supporting the project team with administration coordination and organisation youll play a key role in creating an environment where people can do their best work.

If youre someone who loves variety enjoys being around people and takes pride in being the person everyone relies on this could be the perfect opportunity.

What youll be doing

• Keeping the site office running smoothly day to day
• Ordering and managing stationery PPE site supplies and other office consumables
• Coordinating site inductions onboarding and maintaining workforce records
• Organising meetings preparing agendas and taking meeting minutes
• Managing office-related expenses invoices and operating costs
• Reconciling project credit card transactions and maintaining accurate records
• Coordinating travel accommodation catering and visitor arrangements when required
• Building strong relationships with suppliers subcontractors and site teams
• Maintaining organised filing systems and project records
• Supporting the broader team with general administration and coordination tasks
• Helping create a positive welcoming and professional office environment

What youll bring

• Experience in an Office Coordinator Site Administrator Office Administrator or similar role
• Strong organisational skills and the ability to juggle multiple priorities
• A proactive approach and a willingness to jump in and help wherever needed
• Confidence managing office logistics suppliers and day-to-day administration
• Experience processing invoices reconciling expenses or supporting office budgets
• Strong Microsoft Office skills and confidence learning new systems
• Excellent communication skills and the ability to build relationships with people at all levels
• A friendly approachable style and genuine enjoyment of working with people

Youre the kind of person who notices when supplies are running low remembers the details others forget and takes satisfaction in making sure everything runs smoothly. The team knows they can count on you and thats exactly what makes you great at what you do.

Apply today!

How to apply

Applications close

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1