Construction Accounts & Office Admin Lead (Xero)

Job Description

Accounts Officer/Office Administrator - Construction

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We are partnering with a well-established and growing construction company to appoint an enthusiastic and proactive Accounts Officer / Office Administrator.

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This is a fantastic opportunity to join a close-knit team where you'll become the friendly face of the office and play a critical role in keeping the business running smoothly. Reporting directly to the Office Manager, you'll take ownership of the day-to-day accounts and administrative functions while having the opportunity to expand your involvement across HR, marketing, contract administration, and broader business operations.

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This role is ideal for someone who enjoys variety, loves being organised, has strong financial acumen, and wants the opportunity to make a role their own within a growing business.

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We are partnering with a well-established and growing construction company to appoint an enthusiastic and proactive Accounts Officer / Office Administrator.

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This is a fantastic opportunity to join a close-knit team where you'll become the friendly face of the office and play a critical role in keeping the business running smoothly. Reporting directly to the Office Manager, you'll take ownership of the day-to-day accounts and administrative functions while having the opportunity to expand your involvement across HR, marketing, contract administration, and broader business operations.

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This role is ideal for someone who enjoys variety, loves being organised, has strong financial acumen, and wants the opportunity to make a role their own within a growing business.

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The Opportunity:

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As the Accounts Officer / Office Administrator, you will be responsible for supporting the financial and administrative operations of the business. You'll manage key accounts functions, coordinate office activities, assist with scheduling and diary management, and provide support across multiple departments as the business continues to grow.

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This is far more than a traditional accounts role. You'll be joining a team where initiative is valued, ideas are welcomed, and there is genuine scope to broaden your skills and career across various areas of the business.

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We are looking for a proactive self-starter who enjoys rolling up their sleeves, thrives in a fast-paced environment, and takes pride in being the go-to person within the office.

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Key Responsibilities:

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• Manage accounts payable and accounts receivable processes
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• Assist with invoicing, reconciliations, and general financial administration
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• Process supplier invoices and ensure timely payment of accounts
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• Support month-end reporting and administrative accounting tasks
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• Maintain accurate financial records within Xero
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• Coordinate office supplies, equipment, and general office operations
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• Manage calendars, schedule meetings, and coordinate appointments
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• Assist the Office Manager with day-to-day business administration
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• Provide administrative support across contract administration activities
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• Assist with onboarding, employee documentation, and HR administration
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• Support marketing initiatives, social media updates, and business communications as required
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• Maintain organised filing systems and company records
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• Liaise with internal stakeholders, suppliers, subcontractors, and clients
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• Identify opportunities to improve processes and contribute to business efficiency
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About You:

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You are highly organised, financially savvy, and genuinely enjoy supporting a busy team. You take ownership of your work, have excellent attention to detail, and aren't afraid to step outside your job description when needed.

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Most importantly, you're a positive and personable team player who enjoys building relationships and becoming an integral part of a business.

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We're interested in candidates who can demonstrate:

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• Previous experience in an Accounts Officer, Accounts Administrator, Bookkeeper, Office Administrator, or similar position
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• Strong experience managing accounts payable and accounts receivable
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• Proficiency using Xero is essential
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• Strong Microsoft Excel skills with the ability to work confidently with spreadsheets and reporting
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• Excellent calendar, scheduling, and time management capabilities
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• Exceptional organisational skills and attention to detail
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• Strong written and verbal communication skills
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• A proactive, self-motivated, and solutions-focused mindset
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• Ability to comfortably manage multiple priorities and responsibilities
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• Professional, friendly, and approachable personality
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• Experience within construction, trades, engineering, or project-based environments is advantageous but not essential
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Why Join?

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• Join a growing and well-established construction business
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• Diverse role offering exposure across finance, administration, HR, marketing, and contracts
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• Opportunity to make the position your own and contribute beyond your core responsibilities
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• Supportive and collaborative team environment
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• Direct mentorship and support from an experienced Office Manager
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• Long-term career development opportunities as the business continues to expand
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• Stable office-based position with variety and autonomy
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• Be a valued and visible member of the team where your contributions genuinely make an impact
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This is a full-time, office-based role and requires attendance in the office five days per week.

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Working Holiday Visas Welcome to Apply.

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