Project Coordinator (Cyber Security)

Company Description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

When you join Digital Solutions, you’ll be part of a team that supports the technology, systems and services that enable teaching, research and day-to-day operations across Griffith.

We know that the team you work with matters. In Digital Solutions, you’ll be supported by people who value collaboration, practical problem-solving and working together to deliver meaningful outcomes for the University.

Make it matter. Join Digital Solutions at Griffith.

Job Description

About the Opportunity

We are seeking a highly organised and motivated Project Coordinator to join the Cyber Security team. In this role, you will support the successful delivery of cyber security uplift initiatives by coordinating project activities, managing schedules, facilitating communication between stakeholders, assisting with vendor management, finance and procurement activities.

You will collaborate with cross-functional teams and external vendors to drive project outcomes that strengthen Griffith’s cyber security capability and support the successful delivery of the Cyber Security Improvement Program. This is an exciting opportunity for someone who enjoys problem-solving, thrives on organisation, and wants to contribute to innovative digital transformation initiatives.

Key Responsibilities

• Support the planning, coordination and delivery of cyber security uplift projects within cross-functional delivery and technical teams
• Support the Program Manager, Project Managers and delivery teams with scheduling, reporting, governance, financial tracking and stakeholder follow-up
• Develop and maintain project schedules, status reports, risk registers, action registers and project documentation
• Raise and track purchase orders, invoices, procurement approvals and expenditure against project budgets
• Maintain accurate project, procurement, contract and governance records
• Track contract deliverables, expenditure and supplier performance
• Facilitate communication between business stakeholders, technical teams, finance and procurement leads, and external partners
• Track project progress against timelines, budgets, deliverables and dependencies
• Identify and escalate project risks, issues, dependencies and blockers where required
• Maintain project management tools such as Jira or similar platforms, ensuring information is accurate and up to date
• Support change management, communications and user adoption activities as required

About you

Essential

• 2+ years’ experience in a Project Coordinator, Project Administrator, or similar project support role
• Experience supporting project leads and/or delivery teams, ideally across digital, ICT or technology projects
• Experience supporting procurement, invoicing and financial administration processes, including purchase orders, approvals and expenditure tracking
• Strong organisational and time management skills, with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong stakeholder management and relationship-building capabilities
• Advanced Microsoft Office skills, particularly Excel, PowerPoint and Teams

Desirable

• Project management certification or training, such as PRINCE2 Foundation, Agile Fundamentals, Scrum or PMP
• Experience using project management tools such as Jira or similar platforms
• Interest or experience in cyber security
• Experience coordinating vendor engagements, contracts, statements of work or procurement documentation
• Experience preparing project reports, dashboards and executive-level updates
• Understanding or awareness of the Essential Eight cyber security framework

What we can offer
This is a full time, fixed term opportunity until December 2027 based at the Brisbane South (Nathan) Campus. As Griffith is a multi-site university, you may be required to work across other locations.

Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary
HEW Level 7 - Base range - $104,504 - $113,219 + 17% superannuation. Full package range is $122,269 - $132,466 per annum.

Additional Information

Why join Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives – on campus Gym facilities

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

How to apply

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role please refer to the Key Responsibilities above and the position description.
• Current curriculum vitae/resume including full contact details

For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on l.whitworth-matthews@griffith.edu.au

Closing date: 23rd September at 11:59pm. All applications must be submitted online.

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