Office Manager

Office Manager

Salary Range: $80,000 – $90,000 + superannuation

Employment Type: Full-time (Minimum 38 hours per week)

Location: Adelaide, SA 5000 (On-site)

Duration: Minimum 3 years, with ongoing employment opportunities

About the Business

Austra College is a premier, rapidly expanding Registered Training Organisation (RTO) providing high-quality vocational education and academic pathways to students. While the College maintains a strong national presence with active campus locations across four major Australian cities, its core corporate and administrative operations are managed centrally. This position will be based at the College’s national Head Office in Adelaide, South Australia.

Austra College is committed to providing quality education and support services while maintaining efficient administrative systems and professional standards across its operations. The College works with students, educators, administrative staff and external stakeholders to support effective delivery of its education and training services.

About the Role and Responsibilities

As our business continues to grow, we are seeking a dynamic and experienced Office Manager to join our team. As the Office Manager, you will play a key role in overseeing day-to-day office administration, supporting staff, coordinating resources, maintaining efficient business processes, and ensuring the smooth operation of the College’s administrative functions.

Tasks Include:

• Develop, implement and regularly review office administrative processes to ensure efficient day-to-day operations.
• Establish and maintain office service standards, identifying areas for improvement and optimising administrative workflows.
• Assist management with operational planning to ensure office activities effectively support the College's education and business objectives.
• Allocate and manage office resources, including workspaces, equipment, technology and administrative facilities, ensuring their effective use.
• Supervise administrative and office support staff, assigning daily and weekly tasks and ensuring workloads are appropriately allocated and completed in line with College priorities.
• Monitor staff performance, providing feedback, guidance and support to improve efficiency and service standards.
• Conduct performance reviews, establish development objectives and assist with addressing performance issues where required.
• Organise training activities and professional development sessions for staff as required.
• Maintain accurate and up-to-date administrative records, including invoices, contracts, correspondence and business documentation, ensuring confidentiality, security and appropriate handling of student, staff and business information.
• Act as a key point of contact for external stakeholders, including suppliers, service providers, education partners and other business contacts.
• Coordinate with accountants, professional advisers, education-sector stakeholders and service providers to support efficient business operations and compliance.
• Liaise with academic, administration and support teams to ensure effective communication and timely resolution of operational matters.
• Manage office and operational supplies, monitor inventory levels and arrange procurement as required.
• Implement and maintain workplace health and safety procedures across office operations, conducting workplace risk assessments and recommending improvements.
• Ensure office and administrative activities comply with applicable regulatory requirements, internal policies and College procedures, staying informed of relevant workplace, education-sector and organisational requirements.

Required Skills and Qualifications

Qualification and Employment

1. A minimum Diploma or higher qualification in Business Administration, Business Management, Office Administration, Management or a related field.
2. Minimum three (3) years of recent relevant full-time experience working as an Office Manager, Administrative Manager or in a closely related administrative management role.

Skills and Attributes

1. Strong leadership and people management skills, with the ability to supervise, motivate and support administrative staff.
2. Strong organisational, planning and time-management skills, with the ability to manage competing priorities.
3. Excellent problem-solving and decision-making skills, with a practical approach to resolving administrative and operational issues.
4. Demonstrated experience managing office administration, records, resources, purchasing and day-to-day operational processes.
5. Excellent written and verbal communication and interpersonal skills, with the ability to work effectively with students, staff, management and external stakeholders.
6. Sound understanding of confidentiality, record management and compliance requirements within a professional education and administrative environment.
7. Competent in Microsoft Office and other business administration systems, with the ability to maintain accurate records and prepare reports and correspondence.
8. Ability to work independently while also coordinating effectively with academic, administrative and management teams.
9. Strong attention to detail and ability to maintain accurate records across multiple administrative functions.
10. Adaptable and resilient, with the ability to work effectively in a fast-paced and growing education environment.
11. Ability to work flexible hours when required, including occasional weekends to support College operations and events

To apply attach your resume. Please include a brief cover letter outlining your experience