Administration Assistants - Airmaster Corporation Pty Ltd

AIRMASTER CORPORATION PTY LTD

All jobs located in the Northern Territory

1. HVAC Estimator & Project Engineer (Mechanical Engineering Draftsperson)

Salary: $80,000 to $100,000 per annum

Full-time position

POSITION OBJECTIVE

This role involves:

• Analysing and reviewing all project requirements and documents, including associated drawings, specifications, scope of works and the like.
• Coordinating and liaising with suppliers and subcontractors to develop accurate cost estimates.
• Assist in managing the design, installation, and commissioning of HVAC systems. In addition, we will be involved in projects to ensure they meet specifications, deadlines, and budget requirements.
• Collaboration with various (internal and external) teams, including design, construction, and procurement, as well as with clients, contractors and sub-contractors.

DUTIES

Project Estimation

• Provide any necessary support and assistance to the Director, Project Manager/s & estimating team as required;
• Assist in preparing tenders which from time to time involve estimating for design and construct projects and preparing tender documents.
• Conduct research and collate data and write reports according to specifications.
• Establish and maintain professional relationships with clients and suppliers.
• Read, interpret and follow project documentation including, but not limited to drawings and specifications
• Ensure accurate preparation and implementation of all relevant tasks are carried out in accordance with both company and external contract document specifications, drawings, legislation and regulations.

Planning & Design

• Develops and implements various operations through proper coordination and control of planning, design, estimating, contracting and construction in the entire process
• Develop full scale project plans, as built drawings, coordination drawings, shop drawings and construction schedules.
• Interprets drawings and specifications from consultants, review & identify issues arising / sufficiency of information & resolve accordingly
• Actively consult with engineers and other technical team members to ensure that design intentions are achieved.
• Review, develop and present design proposals to clients as required.
• Responsible for tenders and contract bids, negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors.
• Read and maintain an understanding of all associated codes and standards.

Project Delivery

• Collaborating with consultants, contractors, and clients to ensure smooth project execution and address any issues or conflicts.
• Assist Management teams with site visits/meetings, ensuring compliance with industry standards, building codes and project specifications.
• Laise with project stakeholders as required to ensure project delivery.
• Maintain document control procedures.

Other Duties

• Perform other duties as directed.
• Undertake required training as required to achieve best possible outcome.

Skills and experience required

• Ability to read and interpretproject documentation, drawings and specifications
• Attention to detail
• Experience in identifying scope of works and associated costs in HVAC installations
• Clear verbal and written communication

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2. Service Co-ordinator / Administrator (General clerk)

Salary: $68,000 to $85,000 per annum

Full-time position

Responsibilities:

1. Ensure that all phone calls and emails to the service centre are answered expeditiously
2. Ensure that all technicians have productive work. Coordinate RDO’s, AL, PL as required
3. Despatch and co-ordinate technicians to complete works. Work includes reactive, quoted and maintenance works
4. Liaise with Customers and Airmaster Account Managers to provide updates on works in progress
5. Liaise with technicians to reduce work in progress and ensure completion on works meets agreed KPI’s
6. Apply and support Airmaster and Customer Quality and Occupational Health and Safety initiatives
7. Generate client reports and internal reporting as required, to keep all parties informed of progress
8. Raise service jobs, purchase orders and follow up with suppliers as required
9. Assist with service centre and reception telephone support as required
10. Obtain and enter technician/apprentice times each week
11. Ensure technician reports and documentation are completed and compliant
12. To abide by Airmaster’s Waste Management Policy and promote environmentally friendly practices
13. Other duties as may be reasonably assigned by Airmaster Management.

Performance Measures:

1. Any unanswered telephone calls or customer requests, and time to take calls and follow up works
2. Number of, and value of open jobs at the end of each month
3. Technician productivity
4. Completion of reactive, quoted and maintenance works within the agreed customer KPI’s
5. Customer Responses
6. Account Management feedback

Authorities:

1. Allocate field staff and sub-contractors to jobs
2. Close off jobs when advised
3. Change rosters to suit changing requirements
4. Purchase minor items from approved suppliers, provide Technicians Purchase Orders for parts.

Skills and experience required

1. Experience in general all-round business and office procedures
2. Clear verbal and written communication, pleasant phone manner
3. Computer basics, Word processing and spreadsheet applications
4. Well-developed interpersonal skills
5. Driving licence preferred.

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3. Accounts clerk

Salary: $68,000 to $85,000 per annum

Full-time position

Duties:

Administration Duties

1. General admin and office duties
2. Maintain registers as required
3. Accept and record stock deliveries
4. Process and follow up Warranty Claims
5. Provide administrative support and back up for other Admin staff

Accounts Receivable and Payable

1. Assist bookkeeper in Accounts Receivable
2. Assist bookkeeper in Account Payable
3. Follow up on accounts collections
4. Prepare end of month reports
5. General Accounts Duties such as account reconciliation, record invoices, receipts and payments.
6. Raise and Reconcile Purchase Orders

Other Duties

1. Undertake any other duties as required

Skills and experience required

1. Experience in managing and maintaining accounts for businesses
2. Experience in construction account management is preferrable
3. Proficiency with accounting software
4. Attention to detail
5. Clear verbal and written communication
6. Computer basics, Word processing and spreadsheet applications

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4. Office manager

Salary: $70,000 to 100,000 per annum

Full-time position

DUTIES

Administration

1. Manage day to day office operations
2. Responsible for facility management including maintenance, repairs and admin support for the premises
3. Coordinate meetings, appointments, and travel arrangements for team members.
4. Manage office budgets and expenses, tracking spending and identifying cost-saving opportunities.
5. Implement and maintain office policies and procedures to ensure compliance and efficiency.
6. Ensure continuous improvement of office administration systems
7. Provide administrative support to executives and project managers as needed.
8. Ensure IT network is working at optimal level
9. Relief other admin position including reception, service coordinator and contract coordinator.

Accounts

1. Basic accounting duties (training will be provided)
2. Handle the invoicing process, issue invoices to clients, and diligently follow up on payments to ensure timely receivables
3. Generate necessary reports to Financial Controller for business decision making purposes

HR

1. Assist with HR-related tasks as required such as hiring, training and supervision
2. Ensuring documentation are maintained in an organised and up-to-date manner for ease of retrieving
3. Work with different department to ensure teams are working efficiently
4. Assist with timesheet processing as required
5. Handle employee enquiries & grievances as well as disciplinary matters
6. To Plan and Coordinate Team Building Programme
7. Monitor performance of staff

Miscellenous

1. Any other duties delegated by management

Skills and experience required

1. Proven experience in supervisory and office management roles. Previous experience in coordinating office operations.
2. Proven ability to supervise, coordinate and support staff effectively
3. Strong organisational and time-management skills
4. Clear verbal and written communication
5. Computer basics, Word processing and spreadsheet applications
6. Well-developed interpersonal skills
7. Ability to work independently and make sound decisions
8. Attention to detail

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5. Trade assistant

Salary: $68,000 to $85,000 per annum

Full-time position

Duties:

1. Assist with maintaining a clean and tidy workshop and worksite;
2. Transport tools, materials and equipment to and from sites;
3. Perform assembly and dismantling tasks, such as screwing or bolting;
4. Read, interpret and follow drawings;
5. Purchase of good as per directed or as per job requirements;
6. Operate all mobile plant and lifting equipment as and when requested (subject to licensing requirements);
7. Work safely and follow all safety instructions not limited to information contained in your induction or site induction;
8. Assist tradesmen in carrying out works as directed;
9. Manufacture of air-conditioning duct-ware;
10. Undertake any other reasonable associated duties as directed by your Supervisor or Management considering your skills and abilities;
11. Completes all required paper work, time sheets and JSA/SWMS as required;
12. Prepare and complete all paperwork & documentation as required by Manager or other administration staff in a timely manner;
13. Manage Work Health & Safety (WHS) and environmental hazards in the workplace and off site when required;
14. Maintain good working relationships with colleagues, clients, sub-contractors and suppliers.

Skills and experience required

1. Ability to read and follow technical/engineering drawings and specifications
2. Working knowledge of construction/workshop materials and equipment
3. Ability to work safely and follow all safety instructions
4. Ability to identify, assess and manage workplace and environmental hazards
5. Organisational skills to manage documentation in a timely manner for supervisors/admin staff

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6.Refrigeration technician

Salary: $80,000 to $110,000 per annum

Full-time position

Summary:

1. To repair, service and install refrigeration and air conditioning systems for commercial and industrial applications, and some minor domestic applications
2. Problem solving, diagnosis and fault-finding of refrigeration, air-conditioning and associated electrical system issues
3. Provide assistance to Contracts Department to complete commercial air-conditioning installation as required.

Duties:

1. Carry out periodic service work and repair & maintenance on all types of AC systems.
2. Inspect, troubleshoot, repair & maintain refrigeration equipment and perform preventive maintenance to increase asset life of any HVAC system.
3. Installation of new and repaired components on air-conditioning and refrigeration systems.
4. Testing and adjustment of air-conditioning and refrigeration systems.
5. Decommissioning, disposal, replacement and overhaul of AC and HVAC systems and components.
6. Perform pre-start checks of plant & equipment.
7. Install and commissioning of air-conditioning and refrigeration systems.
8. Installs components such as compressors, motors, condensers, evaporators, switches and gauges, copper lines, refrigerant, compressed air, fuel, oil and chilled water.
9. Establishes job requirements from drawings & specifications and lays out installation reference points.
10. Drills holes, install mounting brackets and cuts, bends and threads piping.
11. Bolts, solders, rivets, welds or brazes pipes to connect equipment, and checks alignment and accuracy of fit.
12. Fills systems with gas or fluid to check for leaks.
13. Remove/test gas or fluid using vacuum pumps and charge with refrigerant compliant to ARCtick requirement.
14. Test & operates refrigeration systems, checks mechanisms and makes adjustments.
15. Recovery of Refrigerants in line with current ARCtick legislations.
16. Checks and overhauls refrigeration systems, diagnoses faults and repairs or replaces defective components.
17. Adjusts system controls and mechanisms and reassembles systems.
18. Records cause of malfunctioning and action taken, via service vouchers.
19. Assemble, install, test, and maintain electrical or electronic wiring and equipment associated with HVAC industry, using hand tools and power tools.
20. Diagnose malfunctioning systems, apparatus, and components, using test equipment and hand tools, to locate the cause of a breakdown and correct the problem.
21. Ability to supervise and train trade apprentices. Experience working in high pressure workplaces and to tight deadlines.
22. Prepare and complete all paperwork & documentation, timesheets, etc as required by Service Coordinator or other administration staff in a timely manner.
23. Co-ordinates with Service Coordinator/Project Manager on works for the next day.
24. Maintain good working relationships with colleagues, clients, sub-contractors and suppliers.
25. Any other duties within the skill and scope of the position, as directed.

Skills and experience required

1. Formal trade qualification in refrigeration and air conditioning and all associated licenses including restricted licenses.
2. Fault-finding and diagnosis across refrigeration and HVAC systems using test equipment and hand tools
3. Attention to detail
4. Excellent problem-solving and critical thinking skills
5. Experience supervising and training apprentices preferred
6. Experience working in high pressure workplaces and to tight deadlines.
7. Accurate completion of job documentation
8. Capacity to work independently and manage own workload under time pressure
9. Commercial/industrial site experience preferred

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7. Airconditioning and mechanical services plumber

Salary: $85,000 to $110,000 per annum

Full-time position

Duties:

1. Study drawing and specification to determine the layout of plumbing systems.
2. Install, maintain, and repair plumbing systems including water supply, drainage, gas, and sanitary fixtures across university buildings and facilities.
3. Diagnose and repair plumbing faults including leaks, blockages, failed fixtures, pumps, valves, and pipework.
4. Install and repair copper, PVC, PEX, and other plumbing pipework for potable water, hot water, recycled water, and drainage systems.
5. Service and maintain plumbing infrastructure including toilets, taps, urinals, drinking fountains, dishwashers, and hot water systems.
6. Respond to reactive maintenance requests and plumbing emergencies across campus buildings.
7. Carry out preventative maintenance on plumbing systems to minimise failures and disruptions.
8. Assist with minor installation works, refurbishments, and upgrades of plumbing fixtures and infrastructure.
9. Coordinate work with facilities staff, contractors, project managers, and university departments when required.
10. Organise materials, tools, and equipment required to complete assigned work tasks.
11. Ensure all plumbing work complies with relevant Australian Standards, plumbing regulations, and university procedures.
12. Follow university sustainability and waste management policies and promote environmentally responsible practices.
13. Complete all work safely to prevent injury or risk to staff, students, contractors, and visitors.
14. Complete job reports, maintenance logs, and electronic work orders accurately and submit them in a timely manner.
15. Maintain professional working relationships with university staff, contractors, and facility users.
16. Maintain service vehicles, tools, and equipment in good working condition.
17. Carry out manual handling tasks including climbing ladders and lifting tools or equipment where required.
18. Undertake other maintenance duties as required within the facilities maintenance team.
19. Handles the installation, upkeep, and fixing of pipes, ducts, and equipment that support heating, cooling, and ventilation systems in buildings.

Key measures

1. Timely completion of maintenance requests and plumbing works within allocated timeframes.
2. Quality of work and compliance with plumbing standards and safety procedures.
3. Accuracy and completion of maintenance reports and job documentation.
4. Positive feedback from university staff, facilities management, and building occupants.
5. Reduction in repeat maintenance issues and call-backs.
6. Attendance, reliability, and teamwork within the maintenance department.

Skills and experience required

1. Relevant plumbing trade qualification and current plumbing licence.
2. Experience in building maintenance, facilities management, or institutional environments (preferred).
3. Ability to read plumbing drawings, maintenance manuals, and building plans.
4. Strong troubleshooting and problem-solving skills.
5. Clear communication and ability to work with staff, contractors, and the public.
6. Ability to prioritise maintenance tasks across a large campus environment.
7. Maintenance of professional image and good interpersonal skills
8. A valid driver license

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8. Storeperson

Salary: $75,000 to $90,000 per annum

Full-time position

Purpose:

Co Ordinate Warehouse and general operations within the company.

Responsibilities:

1. Ensure timely receipt and delivery of inward and outward goods.
2. Pick up or delivery of goods, materials and equipment to clients, project sites, etc
3. Assist with the management of technician company vehicles and equipment.
4. Ensure that adequate amounts of materials kept in stock are maintained.
5. Ensure forklift and lifting apparatus is maintained in accordance with current standards.
6. Apply and support Quality and Occupational Health and Safety initiatives.
7. Maintain general ordering and stocking.
8. Maintain fleet card, etags, trailers, spare vehicles and general vehicle related activities as required.
9. Monitor and gather information on outstanding cylinders from suppliers
10. Ensure all specialised equipment is calibrated and certification made readily available
11. Organise Service and Repairs to Airmaster assets and tools as required
12. Ensure Tools, and Specialised equipment is stored in their dedicated areas, kept secure and in working order at all times
13. Ensure all tools and office equipment with electrical cords are tested and tagged as per Airmaster requirements
14. Store deliveries in allocated bays for collection
15. Assist with workshop tasks as required
16. Assist with WHS duties and compliance as required

Skills and experience required

1. Safe and secure storage of tools and equipment in dedicated areas
2. Prior experience in a warehouse and store
3. Assisting the management of company goods, materials and equipment for technicians, clients and project sites
4. Attention to detail
5. Ability to coordinate pick-up and delivery of goods and materials, maintaining inventory levels and organising storages of goods, materials and equipment

9. Sheetmetal worker

Salary: $69,000 to $90,000 per annum

Full-time position

Duties:

Plans, layouts, fabricates, assembles, installs, and repairs sheet metal parts, equipment, and products. Responsibilities may include, but not limited to:

1. Reading and interpreting blueprints, sketches, or product specifications to determine sequence and methods of fabricating, assembling, and installing sheet metal products.
2. Laying out and marking dimensions and reference lines on material, using scribers, dividers, squares, and rulers, applying knowledge of shop mathematics and layout techniques to develop and trace patterns of product or parts or using templates.
3. Set up and operation of fabricating machines, such as shears, brakes, presses, forming rolls, and routers, to cut, bend, block and form, or straighten materials.
4. Trims, files, grinds, buffs, and smooth surfaces, using hand tools and portable power tools.
5. Welds, solders, bolts, rivets, screws, clips, caulks, or bonds component parts to assemble products, using hand tools, power tools, and equipment.
6. Installs assemblies in supportive framework according to blueprints, using hand tools, power tools, and lifting and handling devices.
7. Inspects assemblies and installation for conformance to specifications, using measuring instruments, such as calipers, scales, dial indicators, gauges, and micrometers.
8. Any other reasonable request by management related to the job.
9. Daily communication with the Leading Hand / Project Manager to ensure the project remains on track.
10. Actively liaise and consult with relevant staff members to ensure effective communication is maintained.

Other Duties

1. Perform other duties as required by the management.

Skills and experience required

1. Experience in sheet metal fabrication
2. Excellent communication and interpersonal skills
3. Excellent time management and prioritisation skills
4. Attention to detail
5. Current driver’s licence
6. Construction White Card
7. Ability to travel and work at remote site whenever required

Desirable Criteria

1. Senior First Aid Certificate.
2. Forklift Licence

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10.Production manager

Salary: $95,000 to $130,000 per annum

Full-time position

Duties:

1. Sets the direction for how production should run and ensures those plans are carried out effectively.
2. Organises the workflow on the production floor so that quality standards, output goals, deadlines and staffing needs are met.
3. Manages the daily functioning of the plant, including equipment upkeep, operating schedules and quality checks.
4. Reviews production results and spending, making adjustments to processes or resources to reduce unnecessary costs.
5. Communicates production updates, challenges and progress to the management team.
6. Oversees the purchase, installation and start‑up of new machinery and production equipment.
7. Looks for ways to improve production methods and leads efforts to test and introduce better practices.
8. Ensures production records, reports and documentation are completed accurately.
9. Makes sure the workplace follows all safety rules and health regulations.
10. Leads the production team, assigns responsibilities and monitors performance to maintain a safe and efficient operation.

Skills and experience required

1. Years of experience in production, manufacturing, operations or processing environments
2. Strong analytical and problem-solving capability
3. Attention to detail
4. The ability to interpret operational data and make informed decisions
5. A passion for improving efficiency and performance
6. Strong communication and leadership potential
7. A hands-on approach and willingness to learn
8. Experience leading teams or coordinating operational activities will be highly regarded

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11.Electrician

Salary: $75,000 to $115,000 per annum

Full-time position

Duties:

1. Install, maintain, repair and service electrical systems and equipment in commercial and industrial environments.
2. Carry out fault finding, diagnostics and problem solving on electrical systems and equipment.
3. Plan layouts and installations of electrical wiring, equipment and fixtures based on job specifications and applicable codes.
4. Read and interpret drawings, blueprints, specifications and technical documentation.
5. Install and connect wiring, circuit breakers, transformers, motors and associated electrical components.
6. Assemble, install, test and maintain electrical or electronic wiring, appliances, apparatus and fixtures.
7. Inspect electrical systems, equipment and components to identify hazards, defects and maintenance requirements.
8. Test electrical systems and continuity of circuits using appropriate testing equipment including voltmeters, ohmmeters and oscilloscopes.
9. Install conduit, cabling and associated infrastructure in accordance with relevant standards and project requirements.
10. Work from ladders, elevated work platforms (EWP), scaffolds and rooftops as required.
11. Construct and fabricate components using hand and power tools where required.
12. Ensure all electrical works comply with relevant legislation, Australian Standards, safety requirements and company procedures.
13. Provide preliminary sketches, material lists and cost estimates as required.
14. Prepare and complete all Certificates of Compliance (COC), commissioning reports, service documentation, timesheets, JSA/SWMS and related paperwork accurately and within required timeframes.
15. Maintain accurate service records and documentation.
16. Coordinate with Coordinators, Technicians and relevant stakeholders regarding scheduled works and upcoming jobs.
17. Ensure all reporting and administrative requirements are completed in a timely manner.
18. Maintain a strong commitment to workplace health and safety.
19. Follow all company policies, procedures and safe work practices.
20. Identify and report hazards, incidents, near misses and safety concerns promptly.
21. Maintain all required licences, tickets and certifications relevant to the role.
22. Ensure tools, equipment and vehicles are maintained in a safe and operational condition.
23. Maintain positive working relationships with colleagues, customers, subcontractors and suppliers.
24. Provide a high level of customer service and professionalism at all times.
25. Support and mentor apprentices and junior team members where required.
26. Work collaboratively within the Contracts and Service teams to meet operational requirements and deadlines.
27. Undertake any other duties as reasonably directed by management

Key Measures

1. Timeliness and accuracy of documentation, reporting and administrative tasks.
2. Compliance with safety procedures, policies and legislative requirements.
3. Quality and accuracy of electrical installation, maintenance and repair work.
4. Achievement of contract and service delivery KPIs.
5. Ability to minimise service delivery issues and respond effectively to operational requirements.
6. Completion of maintenance and service works within budgeted hours and costs.
7. Customer satisfaction, audit outcomes and quality feedback.
8. Closure and management of corrective actions and safety concerns.
9. Teamwork, communication and professionalism.

Authorities

1. Carry out electrical installation, maintenance, testing and repair works within the scope of their licence, qualifications and competency.
2. Make operational decisions relating to fault finding, diagnostics and completion of assigned works.
3. Stop work where unsafe conditions, hazards or non-compliant practices are identified.
4. Ensure work is completed in accordance with company policies, Australian Standards and legislative requirements.
5. Liaise directly with customers, subcontractors and suppliers regarding allocated works.

Skills and experience required

1. Formal trade qualification in electrical all associated licenses including restricted licenses.
2. Experience in commercial and industrial electrical environments.
3. Ability to read and interpret technical drawings and specifications.
4. Experience working within high-pressure environments and to tight deadlines.
5. Strong communication and interpersonal skills.
6. Ability to work independently and as part of a team.
7. Strong commitment to safety and compliance.