Administrative Officer | ESO4

Are you a highly organised administrator who enjoys supporting students, families and staff while contributing to a flourishing College community?

Mercedes College is seeking an experienced and approachable Administrative Officer (ESO4) to join our Administration team.

This is an exciting opportunity for a capable administrator who thrives in a dynamic and fast-paced environment, enjoys building positive relationships, and delivering exceptional administrative and customer service support.

This Opportunity Offers

• Permanent ESO4 position under the South Australian Catholic Schools Enterprise Agreement
• 37.5 hours per week across 41 weeks of the year
• A diverse role combining reception, executive administrative support and operational coordination
• The opportunity to work closely with students, families/caregivers, community and College leadership

About Us

Mercedes College is a Catholic co-educational Reception to Year 12 International Baccalaureate World School in the Mercy tradition, located in Springfield, South Australia.

Driven by our vision to be a sustainable, internationally minded, world-class school, we develop creative and critical thinkers who become leaders, for life.

Our community is defined by belonging, high expectations and genuine relationships, and we live our Mercy Values of Compassion, Loyalty, Justice, Integrity, Responsibility and Mutual Respect in the way we work and interact with students, families and each other.

About The Role

The Administrative Officer is a pivotal member of the Administration team who serves as a key point of contact for students, families, community and staff.

You will provide high-quality administrative, reception and operational support that contributes to the smooth day-to-day running of the College’s offices and provide direct executive administrative support to the Head of Junior School and other leadership staff.

This role is ideal for an experienced administrator who enjoys variety, takes pride in being highly organised and can confidently manage competing priorities while maintaining strong attention to detail.

For further details, please refer to the Position Information Document.

Key Responsibilities Include

• Providing advanced administrative and operational support to College leaders including the Head of Junior School
• Undertake routine organisational activities including calendar/diary management, meeting and appointment coordination.
• Delivering professional and welcoming reception services to students, families, visitors and staff.
• Preparing and coordinating correspondence, reports, presentations, meeting documentation (agendas and minutes) and other College communications.
• Supporting student administration processes, including attendance management, student record maintenance and family communication.
• Assisting with reporting, budgeting, purchasing, planning activities and general office administration.
• Coordinating and supporting College events, projects, operational initiatives and community activities.
• Providing administrative support across the College as required to ensure effective day-to-day operations.

About You

You are a calm, capable and dependable administrator who enjoys working with students, families and staff and contributing to a positive and professional workplace culture. You:

• Have proven experience in an administrative or reception role, including supporting senior leaders.
• Are highly organised and able to manage multiple priorities and competing deadlines.
• Build positive and professional relationships with students, families and colleagues.
• Communicate confidently, professionally and with discretion.
• Demonstrate exceptional attention to detail and sound judgement.
• Support and uphold the Catholic ethos and Mercy tradition of the College.

Highly Regarded

• Experience working within a school or educational environment.
• Experience using student management systems and education-based software platforms.
• Experience supporting events, projects and operational initiatives.
• First Aid experience and confidence working within a student-centred environment.

Qualifications And Training

• A Diploma in Administration, Business, Marketing or a related discipline, or equivalent demonstrated experience.
• Current First Aid Certificate (HLTAID012).
• Current Working with Children Check (WWCC).
• RRHAN-EC Fundamentals and Masterclass training, including refresher training as required.

For confidential enquiries regarding this opportunity, please contact Luisa Dickson, Executive Director, People and Culture, on 0413 730 794 or email peopleandculture@mercedes.catholic.edu.au.

Appointment is subject to Working with Children and Catholic screening clearances. Mercedes College reserves the right to interview and appoint prior to the closing date.

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