Payroll & Accounts Officer

Job Description

The Company \n

Our client is a well-established, fully Australian-owned freight forwarding company with offices across Victoria, New South Wales and Queensland. Founded over 30 years ago, they provide a comprehensive suite of services including international freight forwarding, customs brokerage, domestic transportation and 3PL warehousing. With a strong customer-first culture and a stable, supportive team environment, they are a genuine long-term employer.

The Role \n

Reporting directly to the Commercial Manager, this is a varied and hands-on role sitting at the heart of the Accounts and Administration team. You will take ownership of end-to-end fortnightly payroll using ADP, manage the accounts payable function, and support a broad range of HR administration duties—making it an ideal opportunity for someone who enjoys variety and thrives in a busy, collaborative environment.

Responsibilities will include, but not be limited to: \n

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• Process end-to-end fortnightly payroll using ADP
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• Reconcile PAYG, payroll tax and WorkCover obligations
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• Maintain payroll records and ensure compliance with tax, superannuation and employment legislation
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• Resolve payroll queries and liaise with ADP and finance teams to ensure accurate and timely payments
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• Oversee the processing of Accounts Payable, General Ledger coding and manage daily banking activities
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• Handle cost splits, payment allocation and monthly and EOFY reconciliations
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• Assist with the preparation of BAS, FBT and other compliance work
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• Support recruitment, onboarding, offboarding, inductions and exit documentation
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• Coordinate training sessions; maintain HR policies, procedures and employee records in line with Fair Work requirements
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• Generate reports on payroll, leave and HR metrics as required
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• General day-to-day accounting and administrative tasks
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The Person \n

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• Qualification in Finance, Business Administration or a related field would be preferred
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• Previous experience in payroll & accounts payable roles is essential; some HR experience desirable
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• Freight forwarding industry experience is preferred
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• Sound knowledge of Australian employment law, payroll regulations and Fair Work requirements
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• Proficiency in ADP or similar cloud-based payroll software; Cargowise experience highly regarded
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• Proficiency in Microsoft Excel and Outlook; strong attention to detail and organisational skills
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• Excellent communication and interpersonal skills; high level of confidentiality and data integrity
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