Project Administrator Port Melbourne VIC 3207

Job Description

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• Full Time - Monday to Friday
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• RDO's & Profit Share
  
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Stowe Australia is Australia's leading privately owned Electrical and Communications Contractor operating in the commercial, infrastructure and industrial market sectors throughout Australia. We have been operating as a family-owned company since 1910 and value the contribution of our experienced and loyal people.\n
About The Position
We are looking for an experienced Projects Administrator to support Project Managers on a daily basis. You will be a member of the Client Service Administration team and provide a high level of administrative support to professional and technical staff.\n
\nOur preference is that you have a minimum of 1-year similar experience within an administration and support role and that you understand the importance of being able to work both as part of a team and independently.\n
Your Responsibilities In This Role Will Include
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• Administrative support to Project Management.
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• Site Safety - Implementation of the Stowe HSMP, SWMS, Toolbox Minutes, Inductions, etc. Book and manage training courses for technicians and office team
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• Procurement Assistance: Coordinating the procurement of materials, equipment, and services needed for the project, including obtaining quotes, issuing purchase orders, and tracking deliveries. Assisting with controlling deliveries, meeting our HSEQ requirements.
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• Inspections - Carry out WIR's, SWMS Audits, etc.
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• Documentation Management: Maintaining project documentation, including contracts (follow up progress on Execution), permits, drawings, specifications, and other relevant documents within ACC.
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• Scheduling Coordination: Assisting in scheduling activities, coordinating subcontractor work, and ensuring timely completion of project tasks.
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• Project Planning: Collaborating with project managers to develop project plans, including timelines, milestones, and resource allocation
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• Budgeting and Cost Tracking: Assisting in budget preparation, tracking project expenses, and ensuring adherence to budgetary constraints. This will have to be at the discretion of the PM to manage and approve / own responsibility.
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• Closeout Activities: Assisting in project closeout activities, including final inspections, documentation turnover, and warranty management, OMM Delivery, documents Sharing with Clients
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• Quality Assurance: Implementing and maintaining quality control processes to ensure that work meets project specifications and industry standards.
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• Completion of administration forms - Journals, Credits, New Debtors and New Suppliers etc.
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• Raise monthly invoices and send them to clients.
  
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To Be Successful In This Role You Will Require
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• Excellent communication and organisation skills and attention to detail.
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• A positive and professional manner.
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• Ability to work independently and as a team.
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• Previous experience in a similar role.
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• Full-time working rights without any limitations on hours or employment duration
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