Executive Assistant and Office Manager (Part-Time)

Job Description

Description\n
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• B-Corp company with multi-award winning products (Good Design x4, Red Dot x2 and many others)
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• Customer-centric team (4.8 / 5 star rating out of 3000+ customer reviews)
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Hi, we’re Eva — Welcome home.

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With our laser focus on bringing more thoughtful design to your everyday life, come join us as we help make more people feel at home with Eva.

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People are a huge part of the way we work at Eva, and we believe in caring for each other, ourselves, our community and our customers. We value honesty and authenticity and work together with humility to make things happen! When the team wins, we all win. If this sounds like a team you'd like to be part of, read on below.

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What’s the day to day like?

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As the Executive Assistant & Office Manager, you sit at the intersection of the founders, the office and the team, making sure the day-to-day runs smoothly, the space feels great to work in, and nothing on the founders' plates drops through the cracks.

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You're always one step ahead, unfussed by shifting priorities, and you notice what's missing before it becomes someone else's problem.

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At its core, this is a hands-on execution role. You might be booking travel, getting a new starter's laptop and desk set up, chasing an outstanding expense claim, coordinating a team lunch, or making sure the kitchen and coffee machine are ready for a fresh Monday.

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This role reports directly to the founders, which means you'll get a rare front-row seat to how the business actually runs. It's perfect for someone who wants that exposure, takes pride in their work, and gets a kick out of being the reason things run smoothly. Your success here will be defined by the energy you bring to work every day.

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What you'll be doing
\n Founder Support

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• Provide administrative support to founders (travel logistics, scheduling, events and offsites)
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• Assist in the preparation and coordination of department projects as required
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• Ensure prompt execution and tracking of leadership action items to maintain operational momentum
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• Maintain clear documentation across business processes and policies
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Office Operations

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• Oversee day-to-day office management including liaising with building management and cleaners.
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• Manage office supplies and ensure essentials are consistently maintained (coffee, kitchen, bathroom, consumables)
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• Get new starters set up, including laptop and desk logistics
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• Ensure the office remains a space the team is proud to work in
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Culture & Events

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• Organise and coordinate any internal team events that build community and connection at Eva including lunches, team celebrations, and assisting with the organising of company offsites.
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• Ensure engagement initiatives are structured, consistent and sustainable
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Finance & Administration Support

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• Follow up on outstanding expense claims and receipts
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• Respond to invoice payment status queries
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• Manage company software subscriptions and platforms
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• Ensure administrative systems remain organised and compliant, with accurate billing records.
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Requirements\n
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What you look like:

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• 3-4 years in operations, office management or executive support
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• Experience working in a startup environment will receive lots of heart-eye emojis
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• Highly organised with strong attention to detail
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• Proactive and comfortable taking ownership
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• High-level problem-solving skills
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• Resilient and comfortable working in a fast paced environment
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• Confident working across multiple stakeholders at different levels of the business
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• Strong EQ skills
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Benefits\n
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• Support for any course, conference or training that will help us mutually grow, ears and budget for any wild (but justifiable) ideas.
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• An autonomous work environment where there is never a regular ‘days work’.
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• All the coffee/ tea/ beers/ kombucha you need.
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• Free anniversary mattress and generous friend/family discounts.
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• Regular team events (prev. events have included the Australian open, cooking classes & escape rooms).
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• A diverse culture and a bunch of really lovely people.
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We’d love to see your application if you consider yourself to be pretty much an octopus when it comes to multi-tasking and aren’t afraid to think outside of the box.

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Cosiest,

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Amanda from Eva