Practice Administrator (Legal Secretary) – Projects & Construction, Melbourne

• Join a top-tier Australian law firm
• Permanent, full-time opportunity based in Melbourne
• Collaborate with a dynamic, down-to-earth and high performing team
  

About the Role

The role involves providing executive-level support to Steve in his role as Group Lead Partner, including the opportunity to attend leadership meetings and support Steve in overseeing a busy, national practice. This role will suit an experienced Practice Administrator who enjoys the full remit of the Practice Administrator role, but also has the drive and enthusiasm to work alongside the Group Lead Partner in an exciting phase of growth.

Key Responsibilities

• Provide executive-level support to Steve in his role of Group Lead Partner and high-level secretarial and administrative support to a team of lawyers within the Projects & Construction practice.
• Work closely with Steve across a variety of strategic, operational and people matters, exercising a high degree of professionalism and confidentiality when dealing with sensitive information. This includes taking notes at leadership meetings, and assembling financial data and other group information.
• Oversee general accounts, monthly billing, client reporting, and expenses with exceptional attention to detail.
• Handle file management, including opening and closing matters, conducting conflict searches on the firm databases and managing matter budgets.
• Communicate professionally and coordinate with high-level internal and external stakeholders.
• Collaborate as part of a cohesive team of Practice Administrators, supporting the wider Projects & Construction team and assisting colleagues during busy periods.
  

Skills & Experience

To excel in this role, you will bring:

• Proven experience, of at least 5 years, in an administrative and/or secretarial role, ideally within a professional services or legal environment. Experience supporting executive-level stakeholders will be highly regarded, but not essential.
• Experience working with confidential matters and exercising high levels of discretion.
• Exceptional organisational skills and meticulous attention to detail.
• Strong multitasking and prioritisation abilities, particularly in high-pressure situations.
• A flexible and proactive approach, with a strong drive to contribute to the success of the business.
• Excellent interpersonal skills, with the ability to build and maintain positive relationships with colleagues and clients.
• Advanced technical proficiency in Outlook, Word, Excel, and PowerPoint.
• Proficiency in billing processes, with experience using Aderant Expert software highly desirable.

If you’re ready to take the next step in your career and thrive in a dynamic and fast-paced environment, we’d love to hear from you.