Practice Administrator (Legal Secretary) – Projects, Melbourne

• Join a top-tier Australian law firm
• Permanent, full-time opportunity based in Melbourne
• Provide high-level support to two Partners and their teams within our Projects practice
• Collaborate with a dynamic and impactful team
  

About the Role

Key Responsibilities

• Provide high-level secretarial and administrative support to the Partners and their teams within the Projects practice.
• Oversee general accounts, monthly billing, client reporting, and expenses with exceptional attention to detail.
• Handle file management, including opening and closing matters, conducting conflict searches on firm databases and preparing conflict emails
• Proactively managing matter budgets, including reviewing third-party invoices and preparing client Work Orders.
• Collaborate as part of a cohesive team of Practice Administrators, supporting the wider Projects team and assisting colleagues during busy periods.
• Communicate professionally and coordinate with high-level internal and external stakeholders.
  

Skills & Experience

To excel in this role, you will bring:

• Proven experience in an administrative and/or secretarial role, ideally within a professional services or legal environment.
• Exceptional organisational skills and meticulous attention to detail.
• Strong multitasking and prioritisation abilities, particularly in high-pressure situations.
• A flexible and proactive approach, with a strong drive to contribute to the success of the business.
• Excellent interpersonal skills, with the ability to build and maintain positive relationships with colleagues and clients.
• Advanced technical proficiency in Outlook, Word, Excel, and PowerPoint.
• Proficiency in billing processes, with experience using Aderant Expert software highly desirable.

If you’re ready to take the next step in your career and thrive in a dynamic and fast-paced environment, we’d love to hear from you.