Executive Assistant

Job Description

Job Description \n

Provide high-level administrative and operational support to the Managing Director & CEO, ensuring seamless day-to-day coordination and execution

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• Manage the MD & CEO's calendar, priorities, and communications, ensuring effective coordination of meetings, stakeholders, and executive commitments
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• Prepare high-quality agendas, minutes, reports, and correspondence, ensuring accuracy, follow-up, and timely delivery
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• Act as a key point of coordination between the MD & CEO and internal/external stakeholders, including Board members, government representatives, and industry partners
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• Coordinate corporate events, sponsorships, and functions, overseeing planning, logistics, and financial administration
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• Manage domestic and international travel arrangements, including itineraries, accommodation, and expense tracking
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• Oversee legal and compliance administration, including processing legal documents, managing licences and certifications, and supporting contractual communications
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• Maintain accurate records, filing systems, and document control processes, ensuring information is organised, current, and accessible
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• Support financial administration activities, including invoice processing, expense reconciliation, and reporting support
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• Handle sensitive and confidential business and personal matters with discretion and professionalism
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• Coordinate personal appointments and commitments for the MD & CEO, ensuring seamless integration with business priorities
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• Provide ad hoc and cross-functional support across executive and business initiatives, ensuring continuity and responsiveness
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About the Employer \n

Established in 1987, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.

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We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a 2025 National Master Builders Award of Excellence.

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With operations in both the Northern Territory and Victoria, we deliver high-quality projects with a clear focus on buildability, programme certainty and strong on-site execution.

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Driven by a commitment to Building Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.

About the Candidate \n

This Darwin-based role suits a highly organised and proactive Executive Assistant with experience supporting senior leaders in a fast-paced environment. This is an initial fixed-term contract with strong potential for permanency for the right candidate.

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You thrive on managing competing priorities, exercising discretion, and ensuring the MD & CEO is supported at the highest level.

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• You have the confidence and judgement to ask the right questions when faced with ambiguity, ensuring clarity and effective outcomes.
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• Demonstrated experience in an Executive Assistant or senior administrative role supporting executives
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• Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
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• Strong communication skills with the ability to engage confidently with senior stakeholders, government bodies, and partners
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• High level of professionalism, discretion, and ability to handle sensitive and confidential information
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• Proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint) and business systems
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• Strong attention to detail with the ability to produce accurate, high-quality work
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• Demonstrated ability to apply sound judgement, proactively seeking clarity and asking the right questions when navigating ambiguity
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• Ability to work autonomously while contributing to a collaborative team environment
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• Experience coordinating events, travel, and executive-level logistics
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