Project Manager

Job Description

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- Stakeholder Engagement

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- Microsoft Project Planned (MPP)

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- Risk Management

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- Project planning, Execution & reporting

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- Delivery Management

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- Team Management

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- Vendors and third party coordination and management

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\n PMP certified is added value\n
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Responsibilities include:

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· Coordinate resources for the effective execution of projects

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· Ensure that projects are delivered successfully to agreed scope, budget and timelines

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· Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility

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· Ensure resource availability and allocation

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· Develop detailed and comprehensive project plans to monitor and track progress

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· Manage changes to the project scope, project schedule and project costs

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· Manage IT delivery program of works, organisational change, project and process integration

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· scope in conjunction with third parties and Woodside business stakeholders.

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· Measure project performance

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· Report and escalate to Woodside management as needed

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· Manage the relationship with all stakeholders and their expectations accordingly

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· Risk & Issue Management: Perform risk management to minimise project risks and resolve project issues

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· Manage release plans, change requests and status reporting for the project.

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· Create and maintain project documentation

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· Timely and accurate communication and distribution of project information to all appropriate stakeholders

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· Ensure successful implementation of services for the designated products and projects - following and complying to DDS process and other relevant Woodside standards and procedures

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· Proactively identify and removes blockers, limits work in progress and prevents distractions

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· Facilitate frequent retrospectives, sharing metrics to identify and implement project

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· improvements.

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· Conflict management - Identify differences in understanding and issues as they arise and elevate them to the team for resolution, or to management if needed

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· Work with Product Owners to ensure that testing and feedback is completed in a timely manner and meeting the Sprint timelines

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· Accountability - Ability to take ownership of assigned tasks and pro-actively managing priorities

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· Growth mindset - improve based on lessons learned / feedback

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Skills:

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· Able to work with distributed teams and able to achieve outcomes

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· Attention to detail and ability to interact with a diverse group of senior stakeholders, managers and subject matter experts

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· Accountability - Ability to take ownership of assigned tasks and pro-actively managing priorities

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· Growth mindset - to improve based on lessons learned / feedback

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· Open to new ways of working – focus on setting fit for purpose agile models rather than enforcing core agile principles if it is not useful

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· Excellent communication skills

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· Excellent written and verbal communication skills

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· Solid organisational skills including attention to detail and multitasking skills

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· Resilience - Ability to handle resistance to change

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General requirements:

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· Proven working experience in project management

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· Experience/knowledge of IT project delivery, operations and support framework ie ITIL

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· Project Management Professional (PMP) / PRINCE II certification (not necessary the right qualification)

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· Relevant tertiary qualification/s

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· Over 10 years of experience

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· Experience in managing Agile/Waterfall projects - release planning, budgets, forecasting and status reporting

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· Experience in using Microsoft Office, SharePoint, MS-Project, Jira and Confluence

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Operating Assets requirements:

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· Travel: travel to operating sites is required twice a month or as required for project and stakeholder management

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· Asset Escalation with Digital: Leverage knowledge and relationships across the multiple disciplines within Digital including applications, AV, telecommunications, cyber, OT and networks to support escalations and requests from Asset VIP’s.

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· Engaging with Asset stakeholders: Regularly communicating with Asset leaders and stakeholders to understand their needs and objectives, which may include travel to site to build and maintain key relationships.

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· Engaging with IT stakeholders: Facilitate conversations between Asset stakeholders and IT service lines to support delivery of outcomes for the Asset.

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· Planning and Safety: Supporting teams in communicating with site stakeholders on impacts of IT changes, via Engineering MOC and IAP, to deliver work safely on site.

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Deliverables:

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∙ Project Execution Plan and Schedule

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∙ Project Interface Management Plan

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∙ Project Communications and Engagement Plan

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∙ Project Risk and Issues Register

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∙ Project Decision Register

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∙ Project Status Reports

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