We're looking for a proactive, detail-oriented Office Administrator to support operations across three companies, primarily focused on large commercial interior fitout projects. Working closely with the Operations Manager, you'll keep the administrative side of the business running smoothly and help projects move from quote to completion without a hitch.
This role suits someone who enjoys variety and wants room to grow. There's scope to take on more over time — social media and marketing, client liaison, accounting — depending on your interests and aptitude.
Typical responsibilities include:
Ordering and Accounts Payable
Invoicing, Quoting and Estimation
Assisting with client documentation updates in Microsoft PowerPoint
Maintaining client and supplier databases
Assisting with a range of day-to-day office tasks
Providing proactive ad hoc support across the wider business
We would love to hear from candidates who are:
Organized and efficient, you thrive on administrative work and helping others
Productivity is your priority; you seek the most effective approaches
Master of time management, you handle dynamic task lists with ease
Punctual, reliable, and detail-oriented, you value teamwork and variety
You've likely worked as a Team Assistant, Office Coordinator, Executive Assistant, or in a similar administrative role, and you're comfortable juggling a dynamic task list without losing track of the details. Your positive demeanour uplifts those around you, making you a valued team member.
Experience with Xero
Intermediate Microsoft Outlook and PowerPoint
Strong work ethic and a positive, can-do attitude
Design, construction, or manufacturing background preferred but not essential
Genuine career growth and development opportunities
A collaborative, close-knit team
Exposure to diverse projects and clients in the interior design and manufacturing space
Part-time arrangements considered for the right fit. Must be available Monday, Wednesday, Friday
If you thrive in a fast-paced environment and excel at seamlessly transitioning between tasks, we encourage you to apply!
Join us and embark on an exciting career journey with three innovative companies.
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Office Administrator • Melbourne, AU
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