Talent.com
Calleo Australia
Executive AssistantCalleo Australia • Canberra, ACT, AU
Executive Assistant

Executive Assistant

Calleo Australia • Canberra, ACT, AU
2 days ago
Job description

Job Description

Executive Assistant \n
\n

    \n
    \n
  • 6 month labour hire contract
    • \n
    \n
  • $64.00 - $72.00 per hour plus superannuation
    • \n
    \n
  • On-site is required
    • \n
    \n

\n
\nOverview \n
\n

We are seeking expressions of interest from experienced Executive Assistants (APS5 / APS6 equivalent) for upcoming opportunity within a large, complex organisations operating in highly regulated environments, supporting senior executives and leadership team.

\n
\n

As an Executive Assistant, you will provide high-level administrative, operational and coordination support. You will play a critical role in ensuring the smooth day-to-day operation of executive offices, managing competing priorities, coordinating stakeholder engagement, and supporting business outcomes through efficient administration and organisation.

\n
\n

Successful candidates will demonstrate exceptional communication skills, strong attention to detail, and the ability to work confidently in dynamic and fast-paced environments. This role requires discretion, professionalism, initiative, and the ability to build effective working relationships with a wide range of stakeholders.

\n
\nSkills and Experience \n
\n

    \n
    \n
  • Provide high-level executive support to senior leaders, managing complex priorities, commitments, and business activities.
    • \n
    \n
  • Act as a key liaison between executives and internal and external stakeholders, maintaining effective relationships and ensuring timely communication.
    • \n
    \n
  • Manage complex calendars, meetings, travel arrangements, and competing scheduling requirements, exercising sound judgement and discretion.
    • \n
    \n
  • Prepare and coordinate executive correspondence, briefings, reports, presentations, and other high-quality documentation.
    • \n
    \n
  • Coordinate executive meetings, committees, workshops, and events, including agenda preparation, secretariat support, and action tracking.
    • \n
    \n
  • Drive efficient executive office operations by improving processes, monitoring deliverables, and ensuring the timely completion of key actions.
    • \n
    \n

\n
\nSkills & Experience \n
\n

    \n
    \n
  • Demonstrated experience providing high-level executive support to senior executives or leadership teams within complex environments.
    • \n
    \n
  • Exceptional organisational skills with the ability to manage competing priorities, work autonomously, and deliver outcomes under pressure.
    • \n
    \n
  • Strong stakeholder management and relationship-building skills, with the ability to engage confidently across all levels of an organisation.
    • \n
    \n
  • Excellent written and verbal communication skills, including the preparation of executive-level correspondence, reports, briefings, and presentations.
    • \n
    \n
  • Proven ability to exercise sound judgement, maintain confidentiality, and proactively identify and resolve issues with minimal direction.
    • \n
    \n
  • Advanced proficiency in Microsoft 365 and experience using corporate systems to support executive operations, governance, and business activities.
    • \n
    \n

\n
\nDesirable \n
\n

    \n
    \n
  • Experience supporting SES, Executive Leadership Team (ELT), General Manager, Director, or equivalent executive-level positions.
    • \n
    \n
  • Experience providing secretariat support to executive committees, boards, or governance forums.
    • \n
    \n
  • Relevant qualifications in Business Administration, Executive Support, Management, or a related field.
    • \n
    \n

\n
\n

Due to the nature of this role, this job is open to Australian Citizens only.

\n
\n

Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.

\n
\n

Follow Calleo on LinkedIn and visit our website to keep up to date on all our current job vacancies:

\n
\n
\n

#J-18808-Ljbffr

Create a job alert for this search

Executive Assistant • Canberra, ACT, AU

Similar jobs

Personal (PA) & Executive Assistant (EA) - SOS Recruitment

SOS RecruitmentCanberra, ACT, AU

APS5 and APS6 Project Officers.Canberra, Brisbane, Melbourne or Orange.Australian Citizenship and minimum Baseline security clearance required at time of appllication.Our Federal Government client ... Show more

Assistant Store Manager - Build Leaders & Elevate Service

Cotton On GroupCanberra, AU

Cotton On Group is a global fashion and lifestyle retailer with eight brands across 22 countries and 1,500 stores.Powered by 20,000 team members, who together with our customers, are making a posit... Show more

 • Promoted

Account Executive, Federal

Pure Storage, Inc.Canberra, AU

Remote, Australian Capital Territory, Australia.We’re in an unbelievably exciting area of tech and are fundamentally reshaping the data storage industry.Here, you lead with innovative thinking, gro... Show more

 • Promoted

Expression of Interest – Perri Cutten Sales Assistants | ACT

Austin GroupCanberra, AU

Providing an exceptional customer experience, through authentic and meaningful interactions with our customers.Demonstrating strong product knowledge to assist customers in making the best product ... Show more

 • Promoted

Executive Assistant – Temporary Employment Register

Clean Energy RegulatorCanberra, ACT, AU

Non-Ongoing (Non-ongoing will be offered for 12 months).The Temporary Employment Register is open to candidates to submit an expression of interest for employment with the Clean Energy Regulator (C... Show more

Senior Event Planning Executive

Hyatt Hotels CorporationCanberra, AU

Hyatt Hotels Corporation is seeking an Event Planning Executive to support the efficient running of the events department in line with corporate strategies and brand standards.You will specialize i... Show more

 • Promoted

Federal Storage Account Executive - Remote

Pure Storage, Inc.Canberra, AU
Remote

Everpure Australia is looking for a dynamic Sales Hunter to join our Federal team in Australia.You will lead new business development, collaborate with channel resellers and key accounts, and drive... Show more

 • Promoted

Executive Director — Library Strategy Lead

Digital Preservation CoalitionCanberra, AU

An established industry player is seeking an Executive Director to lead the National and State Libraries Australasia (NSLA).This pivotal role involves overseeing strategic initiatives, managing a r... Show more

 • Promoted

Casual Shop Assistant - Majura Park

Harris Farm MarketsACT, AU

Join a growing fresh food retail business known for delivering quality, value and an exceptional customer experience.At Harris Farm Markets, everything we do is driven by our purpose for the Greate... Show more

Senior Account Executive - Public Sector

SASCanberra, AU

Senior Account Executive – Public Sector.Through our software and services, we inspire customers around the world to transform data into intelligence - and questions into answers.If you're looking ... Show more

 • Promoted

Administrative Assistant - Real Estate Canberra (Part-time)

Clayton UtzCanberra, AU

Join our leading Real Estate practice in Canberra as a Administrative Assistant.This is a fantastic opportunity to work in a high-profile, market-leading team with a friendly and positive culture.W... Show more

 • Promoted

Vacancy For Executive Director At National And State Libraries Australasia (Nsla)

Digital Preservation CoalitionCanberra, AU

Vacancy for Executive Director at National and State Libraries Australasia (NSLA).Vacancy for Executive Director at National and State Libraries Australasia (NSLA).Australia (Canberra preferred).Th... Show more

 • Promoted

Account Executive

AcornCanberra, AU

Acorn Canberra, Australian Capital Territory, Australia.Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.At Acorn PLMS, we are on a mission to transfor... Show more

 • Promoted

Event Planning Executive

Hyatt Hotels CorporationCanberra, AU

Complimentary and discounted accommodation at Hyatt properties worldwide.Access to complimentary shift meals and discounts for the hotel gym facilities and all Food and Beverage outlets.Training an... Show more

 • Promoted

SES Band 2 First Assistant Secretary – Digital Transformation & Delivery Division

Australian Government Department of Health, Disability and AgeingCanberra, AU

SES Band 2 First Assistant Secretary – Digital Transformation & Delivery Division.The First Assistant Secretary, Digital Transformation and Delivery Division (FAS DTDD) provides vision and leadersh... Show more

 • Promoted

Office Leasing Executive

CBRE Asia PacificCanberra, AU

Areas of Interest: Sales & Leasing.Location(s): Canberra - Australian Capital Territory - Australia.Established team with strong pipeline.Flexible to consider a variety of backgrounds including: Pr... Show more

 • Promoted

Executive Officer

Australian National UniversityCanberra, ACT, AU

ANU Officer 8 (Administration).In 1946, ANU was founded to help rebuild a changing world.We’re still at it, 80 years later.For generations, our people have turned curiosity into ideas that have sha... Show more

Assistant Business Leader - Remote Team

Flight Centre Travel GroupACT, AU
Remote

Here at Travel Associates, we are one of a kind.Australia’s leading luxury travel agency, a certified great place to work, and renowned for delivering the best client service in the industry.Our su... Show more

Administration Assistant

Arventa Pty LtdCanberra, AU

Turner, Australia | Posted on 13/06/2025.Arventa is a leading provider of powerful risk management cloud based systems.Our cutting edge solutions provide organisations , regardless of type, size, o... Show more

 • Promoted

Administrative Assistant

Construction SciencesCanberra, AU

Construction Sciences is Australia’s leading construction materials testing organisation.We deliver infrastructure project support services such as construction materials testing, environmental con... Show more