Institutional Client Solutions - Executive Assistant - Sydney

Job Description

Job Description

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• Handle general professional administration with a high level of efficiency, confidentiality and sensitivity
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• Extensive diary management
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• Coordinate of internal and external meetings and conference calls
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• Manage domestic roadshows
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• Organise complex international travel itineraries
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• Professional and skilled at email, phone and video communication (internal and external)
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• Perform monthly reconciliation of professionals' expenses
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• Liaise with international offices, clients, and external consultants
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Skills and experience in a marketing/distribution team would be helpful as key activities include:

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• Organise client meetings and other events both in Australia and internationally
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• Full logistics management for domestic roadshows and events (presentation materials, meeting arrangement, travel, confirmations, etc)
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• Co-ordinate and/or support with colleagues in international offices (particularly New York and London)
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• Creation of agendas, materials, etc for bi-weekly team meetings
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• Log and supervise marketing materials and other supervisory requirements, Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
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• Attending client meetings where you are discussing Blackstone products and/or and client questions;
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• Marketing Blackstone funds to new or existing clients;
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• Supervising or training securities licensed employees;
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• Structuring or creating Blackstone funds/products; and
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• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
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Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case‐by‐case basis. Please speak with your Blackstone Recruiting contact with any questions.

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About the Employer

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Blackstone is the world's largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone's over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

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About the Candidate

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Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment, ability to handle multiple tasks under pressure, and have demonstrated excellence in prior endeavors.

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The successful candidate must have:

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• Advanced proficiency in the Microsoft Office Suite, particularly Calendar and Teams (ideally also Concur and SalesForce)
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• Exceptional time management and organisational skills
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• High attention to detail
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• Experience of working with sales teams and investors
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• Superior communication and interpersonal skills
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• Experience with running complex meeting schedules (roadshow and event management experience would be highly beneficial)
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• Ability to support multiple professionals, multitask and prioritize time-sensitive work
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• Ability to thrive in a small team environment
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• Office/team management experience
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