First Aid Manager/Administration

Occupation: Administration

Location: Melbourne - Southern suburbs

Reference: 1543390

Location Profile

Parkdale Primary School is located in the bayside area of Melbourne close to the beach and public transport and is situated approximately 25 kilometres from the metropolitan city centre. The school has a current enrolment of approximately 619 students.

At Parkdale Primary School, the central aim is for each child to grow and develop as an individual with a strong sense of self- worth, self-confidence and respect for self and others in the school community. The school is committed to provide an environment that is flexible, secure, positive and stimulating. Learning opportunities are maximised for all students with attention given to providing for individual needs and learning styles.

Parkdale Primary School gives students access to a high quality education which is achieved and maintained through comprehensively planned programs, committed staff and a supportive community. Our curriculum is based on the Victorian Curriculum and is further enriched through the inclusion of teaching models that promote life-long learning attitudes and skills amongst our students.

The Parkdale Primary School Motto 'Together We Achieve' embodies and reflects co-operative and positive learning. Collegiality and team effort across staff, student and community populations support high achievement and shared outcomes.

Selection Criteria

KSC 1 - Demonstrated experience in the provision of first aid and health support services within a school or similar setting.

KSC 2 - Demonstrated capacity to manage first aid with the appropriate training and experience to manage anaphylaxis, asthma, diabetes, seizures and administer medication.

KSC 3 - High-level organisational and time management skills, including the ability to prioritise tasks in a busy environment.

KSC 4 -Highly developed interpersonal and communication skills, with the capacity to liaise effectively with students, staff and parents.

KSC 5 -Demonstrated capacity to work effectively as a member of a team and contribute positively to a school environment.

Role

Hours of work: 9:00am-3:30pm Monday - Friday

While the above commitment is preferred, we are open to discussing alternative working arrangements, including adjusted hours and days.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

The First Aid Manager provides high-level first aid and health support services to students, staff and visitors in accordance with Department of Education policies and school procedures. The role requires the provision of timely, compassionate and professional care, including accurate assessment of illness and injury, implementation of appropriate treatment, and determination of follow-up actions.

The position supports the school¿s commitment to student wellbeing, safety and compliance with Child Safe Standards. The role operates with a degree of autonomy within established guidelines and works collaboratively within the school¿s wellbeing and administration teams.

The successful applicant will demonstrate professionalism, discretion, empathy and a strong commitment to the health, safety and wellbeing of students.

Responsibilities

The First Aid Manager will:

• Provide first aid assessment and treatment to students, staff and visitors.
• Administer prescribed and non-prescribed medication in accordance with Departmental guidelines and individual health management plans.
• Maintain accurate, confidential student health records using Compass and CASES21.
• Liaise with parents/guardians regarding student health matters as required.
• Maintain and monitor first aid and sick bay facilities, including ordering, replenishing supplies, and ensuring equipment is safe and compliant.
• Support the implementation of Individual Health Care Plans, Anaphylaxis Management Plans and Asthma Care Plans.
• Dispense medication to students as per medication administration policy with a parent¿s consent.
• Organise and facilitate training in First Aid for all staff including first aid, CPR and anaphylaxis management.
• School Anaphylaxis verifier (responsible for assessing staff in the correct use of auto injectors).
• Prepare student medical alert lists and distribute to staff as required.
• Maintain and follow up staff training database for mandatory training requirements according to DET guidelines.
• Comply with Occupational Health & Safety requirements and contribute to maintaining a safe and healthy workplace.
• Work collaboratively with leadership and staff to support student wellbeing initiatives.
• Ensure compliance with Child Safe Standards and Department of Education policies.
• Log any edusafe or worksafe incidents via the portal.

Preferred Qualifications (School can arrange training if not trained in all)

• Diabetes trained to monitor students
• Current First Aid and CPR Certificate.
• Valid Working with Children Check.
• ASCIA Anaphylaxis Verifier Certificate.
• Asthma First Aid for Schools Certificate.

GENERAL DUTIES: ADMINISTRATION

• Reception - communication with the school community via phones, email, Compass and in person
• Visitors to the school - Check, record and monitor (including expiry dates) WWCC register and VIT registration
• Distribute incoming mail and emails
• Provide attendance support to year level teams by making daily parent phone calls.
• Maintain and process permission slips on Compass as required.
• Assist with preparation of school Newsletter.
• Update Student records on CASES21.
• Maintain confidentiality at all times.
• Other administration duties as required by the Business Manager or Principal.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

Hours of work: 9:00am - 3:30pm Monday - Friday

While a full-time commitment is preferred, we are open to discussing alternative working arrangements, including adjusted hours and days.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Saturday 3 October 2026 at 11.59pm

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