Talent.com
United Petroleum
Executive AssistantUnited Petroleum • Melbourne, AU
Executive Assistant

Executive Assistant

United Petroleum • Melbourne, AU
7 days ago
Job description

Fast-Paced and Varied Executive Support Role

High-Trust Position Working Directly with a Company Director

Onsite 5 Days a Week

United Petroleum is one of Australia’s largest independent, Australian-owned petrol and convenience companies, with an extensive national network and a strong history of growth and success.

An exciting opportunity exists for an accomplished and highly organised Executive Assistant to provide dedicated support to one of our Directors.

This is a hands-on, varied and fast-paced role suited to an experienced EA who thrives on taking ownership and has the ability to anticipate needs before they arise.

Working closely with the Director, you will manage a broad range of executive, administrative and accounts-related responsibilities. Your ability to remain one step ahead, exercise sound judgement and handle sensitive matters with absolute discretion will be key to your success.

Key Responsibilities

  • Managing diary appointments and email communications
  • Coordinating meetings and scheduling Board meetings
  • Organising domestic and interstate travel, accommodation, events and venues
  • Providing basic bookkeeping and accounts support, including collating invoices and expenses
  • Undertaking research projects and gathering, analysing and presenting information as required
  • Coordinating meetings, visitors and refreshments
  • Managing competing priorities and responding to matters as they arise
  • Providing general administrative and executive support to the Director
  • Undertaking a variety of ad hoc tasks to ensure the Director is effectively supported

Given the nature of the position, the ability to operate with absolute discretion, professionalism and confidentiality is essential.

About You

To succeed in this role, you will be an experienced Executive Assistant who is confident, resourceful and exceptionally organised. You will bring:

You will bring:

  • Proven experience supporting a Director, CEO or senior executive
  • Exceptional organisational and time-management skills
  • Strong analytical and problem-solving capabilities
  • Excellent written and verbal communication skills
  • A high level of proficiency in Microsoft Office
  • An understanding of the property industry would be advantageous, although not essential
  • The ability to prioritise, multitask and work autonomously
  • Exceptional attention to detail
  • A flexible, proactive and energetic approach

If you are looking for a diverse, challenging and rewarding Executive Assistant role where no two days are the same and you can become a trusted and valued support to a senior Director, we would like to hear from you.

#J-18808-Ljbffr

Create a job alert for this search

Executive Assistant • Melbourne, AU

Similar jobs

Executive Assistant

Boutique ConsultingMelbourne, VIC, AU

Admin / Secretarial / Office Support.EA to a bustling team of partners in a global investment firm.Melbourne CBD offices | Collborative with a work life balance environment.This is a well-establish... Show more

Executive Assistant | Private Office | Melbourne CBD

Assistant SydneyMelbourne, VIC, AU

Private Office | Melbourne CBD.Remuneration paid in line with experience | Full-time Permanent.Executive Assistant 1:1 to the Managing Director.A rare opportunity exists for an experienced Executiv... Show more

Executive Assistant - Investment Banking - 12-month contract

Anton Murray ConsultingMelbourne, VIC, AU

Our client is a leading Investment Bank seeking an Executive Assistant for an initial 12 month contract to support a mix of MDs and VP level Investment Bankers.They are targeting an early April 202... Show more

Executive Assistant

Pitcher PartnersMelbourne, VIC, AU

We’re a leading network of independent Australian accounting, audit and business advisory firms, working together to enable growth and ambition for our clients.When you join Pitcher Partners, you’r... Show more

Executive Assistant

Brook RecruitmentMelbourne, VIC, AU

An exciting opportunity exists for a highly capable, proactive and autonomous Executive Assistant to.Directors within a high-growth property and investment environment.This is a pivotal role sittin... Show more

Expressions of Interest | Retail Leadership Talent Community VIC East

Petstock SO Regional Pty LtdPrahran, VIC, AU

Here at the Petstock Group we are inspired by pets and animals to be better people both in our careers and our everyday life, making an impact for Pets, People and the Planet!.Award-winning program... Show more

Assistant Restaurant Manager - Wareca

Nando'sClayton, VIC, AU

Be yourself, lead a fun, diverse team, and turn every day into something extraordinary!.There’s a knack for firing up your team, setting the vibe, and leading a shift full of positive energy and mo... Show more

Public Sector Account Executive, Okta

OktaMelbourne, VIC, AU

Secure Every Identity, from AI to Human.Identity is the key to unlocking the potential of AI.Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely emb... Show more

Sales Assistant - Prahran

Ghanda ClothingSouth Yarra, VIC, AU

We're on the hunt for the next round of recruits to join the #GhandaGang!.Employee engagement initiatives.Unparalleled career progression opportunities: .We're actively searching for our next Store... Show more

Join the Petstock Group World...VIC East Expressions of Interest

PETstock Pty LtdBentleigh, VIC, AU

Here at the Petstock Group we are inspired by pets and animals to be better people both in our careers and our everyday life, making an impact for Pets, People and the Planet!.Award-winning program... Show more

GWS - Assistant Commercial Specialist

Grace WorldwideMount Waverley, VIC, AU

Assistant Commercial Specialist.Work for a company where you are truly valued and appreciated.Opportunities for career development.We are currently seeking suitable candidates for an Office Removal... Show more

Executive Assistant | 12 Month Max-Term Contract

MovemberMelbourne, VIC, AU

This 12 Month Contract (Parental Leave) will see you providing Executive support for executive leaders across .Chief Operating Officer and Chief Technology Officer.The Executives you will be suppor... Show more

Temporary Administrators, Receptionists and Executive Assistants

McKinley GreenMelbourne, VIC, AU

Excellent hourly rates on offer.Short and long term assignments.Are you an experienced Administrator, Receptionist or Executive Assistant looking for temporary work? Whether you're between roles, o... Show more

Public Relations Senior Account Executive

BursonMelbourne, VIC, AU

Burson, part of WPP, is the global communications leader built to create value for clients through reputation.With highly specialized teams, industry-leading technologies and breakthrough creative,... Show more

Assistant Manager

Pegasus Leisure GroupCheltenham, VIC, AU

We’re looking for an experienced and motivated Assistant Manager to join the team at.This is a fantastic opportunity for a hospitality leader who enjoys being hands-on, thrives in fast-paced venues... Show more

Retail Assistants - Oakley

OakleyChadstone, VIC, AU

We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses.Formed in 2018 by the combination of Essilor and Luxottica, our Comp... Show more

Experience Executive

WPP MediaMelbourne, VIC, AU

WPP is the trusted growth partner for the world's leading brands.With exceptional talent, trusted data and intelligence, and world-class partnerships - all united by our pioneering agentic marketin... Show more

Assistant Store Manager

Oscar WyleeCheltenham, VIC, AU

Stay on trend with a free pair of prescription glasses every six months!.Oscar Wylee is a leading optometry company with 130+ stores located in Australia, New Zealand and Canada, employing 1000+ wo... Show more

Expression of Interest - Kogan.com Opportunities

KoganSouth Melbourne, VIC, AU

If you are keen to express your interest in roles with us, you can submit an Expression of Interest at any time.Be sure to also check out our current vacancies, but by adding in your Expression of ... Show more

Assistant Business Manager

Mad MexMaribyrnong, VIC, AU

Meet your targets and enjoy the rewards.Rosters that work for you, no ridiculous late nights or early starts.We’re expanding, and your career can too!.We’re growing fast, and we want YOU to be part... Show more