Personal Assistant/Legal Administrator

We are a highly reputable, mid-tier family law firm based in Melbourne's CBD, and one of the leading family law practices in Australia. Led by a team of Principal lawyers committed to driving change in the sector, we provide specialist and tailored advice across all areas of family law, including custody, access, divorce, separation, property settlements, financial agreements, maintenance and child support. We also advise on complex, cross-border matters such as international child abduction and property disputes, and across all aspects of fertility law, including adoption, surrogacy and donor agreements.

We are proud of our strong ties to the LGBTQI+ community and to charities and NGOs that advance women's and children's rights, both in Australia and abroad. Diversity and inclusion sit at the heart of our culture.

• Profiled Family Law Firm
• Engaging & Collaborative Culture
• Melbourne CBD Location

About the Firm

We are a highly reputable, mid-tier family law firm based in Melbourne's CBD, and one of the leading family law practices in Australia. Led by a team of Principal lawyers committed to driving change in the sector, we provide specialist and tailored advice across all areas of family law, including custody, access, divorce, separation, property settlements, financial agreements, maintenance and child support. We also advise on complex, cross-border matters such as international child abduction and property disputes, and across all aspects of fertility law, including adoption, surrogacy and donor agreements.

We are proud of our strong ties to the LGBTQI+ community and to charities and NGOs that advance women's and children's rights, both in Australia and abroad. Diversity and inclusion sit at the heart of our culture.

About the Role

We're looking for an experienced Legal Administrator / Personal Assistant to be the daily anchor for our Principal lawyers and Administrative Team, supporting a fast-paced, well-regarded family law practice.

This is a full-time position with dual reporting lines to our Principal Lawyers and Practice Manager. You'll provide dedicated support to our Principal Lawyers and their team of lawyers at varying levels of experience, as well as back-up support to the broader administrative team when needed. We're a close-knit, professional team with a genuine “divide and conquer” attitude to busy workflows. Someone who brings integrity, positivity and a steady hand under pressure will thrive here.

Key Responsibilities

Client Liaison

• Meeting and greeting clients in person and online; handling and triaging client queries
• Drafting and preparation of introductory paperwork

Financial Diligence

• Billing – drafting, preparation and issuing of client bills
• Debtor management

Matter Engagement and Conduct

• Collating documents and briefs for Court, and briefing barristers/counsel
• Creating new matter files, and closing and archiving client files
• General matter support

General Secretarial & Administrative Duties

• Coordinating team meetings
• Answering phones
• General tasks including filing and photocopying
• Reception relief
• Archiving

About You

Experience in family law or a similar area of law is highly desirable. You have exceptional time management and organisational skills, with the ability to juggle competing priorities while remaining calm and clear-headed. Colleagues know you as “the anchor”, and someone who operates with deep confidentiality, professionalism and sensitivity.

You're committed, loyal, engaging and good fun, with a calm, resilient character under pressure. You're known for your positive, collaborative disposition and for extending good intent and grace to others. A brilliant communicator, both written and verbal, you're a true team player and confident across the Microsoft Office suite (Word, PowerPoint, Excel).

What's on Offer

• Modern Melbourne CBD offices, close to public transport and the Court jurisdiction
• Genuine career development, training and mentoring
• A close-knit, values-driven team culture with strong ties to the LGBTQI+ community and social-impact causes
• A vibrant social club culture, casual Friday dress code with Friday night drinks, and access to an Employee Assistance Program for wellbeing support

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