Talent.com
Ascot Air
Project AdministrationAscot Air • City Of Brisbane, Gold Coast City, AU
Project Administration

Project Administration

Ascot Air • City Of Brisbane, Gold Coast City, AU
5 days ago
Job description

Ascot Air is seeking an experienced Projects Administrator to join our growing team, supporting the delivery of commercial fitout and refurbishment projects across Brisbane and the Gold Coast. This position is available as full time or permanent part time for the right applicant. With over 20 years of experience delivering exceptional air conditioning services throughout South East Queensland, Ascot Air specialises in complex commercial projects including hospitality venues, shopping centres, corporate high rises, and universities.

Working closely with our Project Managers, Estimators, and accounts team, you will play a key role in keeping project documentation, purchasing, and reporting running accurately and on time, supporting the successful delivery of projects while maintaining strong commercial and quality standards.

Why You’ll Love Working With Ascot Air

  • Competitive salary package plus superannuation
  • Full time or permanent part time hours considered
  • Immediate start with long term career stability
  • Career growth and development opportunities within BGIS
  • Supportive team culture with experienced project and technical teams
  • Exposure to large scale blue chip commercial fitout and refurbishment projects
  • Employee benefits including discounts, wellbeing programs and novated leasing options
  • Paid parental leave and paid volunteer leave
  • Safe systems of work and strong WH&S focus
  • Clear pathways for career progression within a stable and growing business

What You’ll Be Doing

  • Managing and recording timesheets for project teams
  • Setting up and maintaining job files, including procurement within our online job management system
  • Raising purchase orders and processing supplier and subcontractor invoices
  • Maintaining drawing registers and document control
  • Preparing and issuing subcontractor agreements and insurance and licence compliance checks
  • Assisting with progress claims, variations, and RFI registers
  • Coordinating site inductions, permits, and access requirements
  • Preparing operation and maintenance manuals and handover documentation
  • Supporting Project Managers with reporting, meeting minutes, and correspondence
  • General office duties and data entry supporting the delivery team across SEQ

Your Education, Experience and Skills

  • Proven project administration experience, ideally in construction, mechanical services, or trades
  • Experience in Procore or similar project management systems (highly regarded)
  • Confident with MS Office, Excel in particular, and strong email proficiency
  • Experience with purchase orders, subcontractor documentation, and progress claims
  • High attention to detail and the ability to prioritise tasks and work efficiently under pressure
  • Positive attitude with strong communication and teamwork skills
  • Ability to liaise professionally with clients and contractors
  • Current driver’s licence (preferred)
  • Full working rights in Australia (essential)

About Ascot Air

For over 20 years, Ascot Air has delivered reliable and effective air conditioning solutions across South East Queensland. Backed by BGIS, a global leader in facilities management and technical services with over 12,000 employees worldwide, we combine local expertise with global capability to deliver exceptional outcomes for our clients.

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging. We are an equal opportunity employer and strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

#J-18808-Ljbffr

Create a job alert for this search

Project Administration • City Of Brisbane, Gold Coast City, AU

Similar jobs

Sales Administration Coordinator

Travel-Leisure-CoGold Coast, AU

We Put the World on VacationTravel + Leisure Co.Our dedicated associates help the company achieve its mission to put the world on vacation.Innovation and growth keep our work interesting and fun.Ev... Show more

 • Promoted

Senior Town Planner & Project Leader – Growth & Mentorship

atGold Coast, AU

Zone is a well-established Town Planning & Landscape Architecture consultancy located in Gold Coast City, Queensland.We are seeking a Principal Planner to lead project delivery, business developmen... Show more

 • Promoted

Senior Project Manager

Department of Health - QueenslandGold Coast, AU

This role is responsible for comprehending complex project and change management requirements across the Gold Coast Hospital and Health Service.A senior project manager will lead digital programmes... Show more

 • Promoted

Accounts Administration

jv RecruitmentGold Coast, AU

Are you an experienced Accounts Administrator with strong Databuild knowledge looking to join a successful and growing residential construction business?.Our client is a well established Gold Coast... Show more

 • Promoted

Senior / Contracts Administrator – High Rise Residential Projects

Amida GroupGold Coast, AU

Growing construction head contractor with a strong track record.Ideally experience on $200m+ High Rise Residential projects, 20+ floors.Excellent career opportunity and progression.Exciting opportu... Show more

 • Promoted

Aged Care Operations & Admin Lead

Estia Investments Pty LtdSouthport, AU

Estia Health is seeking an Administration Assistant to help the Residential Aged Care Manager run a smoothly operating home.You will work closely with home staff to maintain rosters and handle enqu... Show more

 • Promoted

Contract Administrator – Construction Projects, Gold Coast

Alder GroupGold Coast, AU

A construction leader is seeking a skilled Contract Administrator to manage contracts at their Head Office in Helensvale, Queensland.This pivotal role requires managing the tender process, ensuring... Show more

 • Promoted

Sales Administration Coordinator

Travel + Leisure Co.Gold Coast, AU

Our dedicated associates help the company achieve its mission to put the world on vacation.Innovation and growth keep our work interesting and fun.Every day is a chance to learn something new and t... Show more

 • Promoted

Implementation Project Manager

VeracrossGold Coast, AU

Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide.Our one-record solution combines the power of a fully integr... Show more

 • Promoted

Senior Urban Planning Consultant — Lead City Projects

UrbisGold Coast, AU

Urbis is seeking a Senior Consultant to join our Gold Coast office.The role requires you to provide statutory urban planning advice and lead high-impact projects.You will collaborate with various s... Show more

 • Promoted

Administration Officer

Fuse RecruitmentGold Coast, AU

Administration Officer – Parkwood, Gold Coast.Full-time | $65,000 + Super | Interviewing 28th April – 12th May | Commencing mid-May.Are you an experienced administrator looking to return to a stead... Show more

 • Promoted

Administration Officer (Homes)

Estia Health PtyGold Coast, AU

Administration Officer (Homes)Applylocations: Victoria Pointtime type: Full timeposted on: Posted Todayjob requisition id: 22702At Estia Health, we’re more than just a workplace: we’re a co... Show more

 • Promoted

Compliance & Administration Support Specialist

Right at HomeGold Coast, AU

A healthcare services provider in Gold Coast City is seeking a Compliance & Administration Officer to support General Manager and senior leaders.This role is focused on maintaining compliance recor... Show more

 • Promoted

School Operations & Admin Lead (Term-Time)

Brisbane Catholic EducationGold Coast, AU

An educational organization located in Gold Coast City is seeking a dedicated administrative professional for a support role at Marymount College.This part-time position offers 22.Ideal candidates ... Show more

 • Promoted

Administration Clerk

Harvey Norman Global Pty LimitedGold Coast, AU

Harvey Norman Commercial Division Queensland specialises in the supply of Goods to project builders, developers and architects.We are currently seeking a motivated Full Time.Administration Sales Su... Show more

 • Promoted

Strategic L&D & Organisational Capability Lead

Feros CareGold Coast, AU

A prominent aged care provider in Queensland seeks an experienced Organisational Capability & Learning Manager to lead the design and delivery of strategic workforce development initiatives.The rol... Show more

 • Promoted

Senior Document Management Specialist

KBR, Inc.Gold Coast, AU

Senior Document Management Specialist.Talent Attraction and Management - Building Positive Work Environments.Be the Backbone of Document Excellence on a Landmark Gold Coast Project.Are you ready to... Show more

 • Promoted

Administrative Assistant - Remote Part Time Research Panelist (Up To $1550/Week)

Apex Focus Group Inc.Gold Coast, Queensland, Australia
Remote

Job Title: Administrative Assistant Work From Home - Remote Part Time Research Panelist.Part-Time Focus Group Participants - Remote Work From Home (Up To $1550/Week).Our company is seeking individu... Show more

 • Promoted

Construction Accounts Administrator — Databuild & Xero

jv RecruitmentGold Coast, AU

Recruitment is seeking an Accounts Administrator for a Gold Coast project office.The role focuses on day-to-day accounts administration, supplier transactions, and close collaboration with the dire... Show more

 • Promoted

Statutory Planner – Coordinator Development Assessment (Remote work options within NSW)

Glen Innes Severn CouncilGold Coast, AU
Remote

Senior Town Planner – Development Assessment (Local Government).Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Glen Innes Severn Council provided pay... Show more