Assistant Company Secretary

Job Description

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Are you a highly organised professional who thrives on precision, professionalism and working closely with senior leaders? We're seeking an Assistant Company Secretary to join our team in a newly created role supporting the Company Secretary, Board, Committees and Executive Leadership Team. The role will report to the Company Secretary and will be based at both Mater’s Newstead and South Brisbane offices.

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This is a unique opportunity to play a key role in strengthening corporate governance across one of Australia's most respected healthcare organisations. You'll be at the centre of important decision-making processes, ensuring governance activities run seamlessly while building strong relationships with Board members, executives and key stakeholders.

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Salary: Commensurate with experience plus superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!

What you’ll be doing \n

As the Assistant Company Secretary, you’ll help deliver effective governance and compliance outcomes across Mater.

Key responsibilities include: \n

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• Coordinating Board and Committee meetings and governance calendars.
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• Preparing agendas, Board papers, minutes and resolutions.
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• Maintaining governance records, policies, registers and corporate documentation.
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• Supporting compliance activities, governance reporting and regulatory lodgements, including preparing statutory forms and lodging documents with ASIC, ACNC and other regulatory authorities.
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• Assisting with director onboarding, conflict of interest processes and governance initiatives.
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• Building strong relationships with Board members, executives and key stakeholders.
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• Driving continuous improvement across governance processes and systems.
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About you \n

You’re a highly organised and detail-oriented professional who thrives in a fast-paced environment, exercises sound judgement and manages competing priorities with discretion and professionalism.

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• At least four years’ experience in a corporate secretarial or governance role.
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• Tertiary qualifications in law, business or another relevant field, or a professional company secretarial certification. A Graduate Diploma of Applied Corporate Governance or equivalent will be highly regarded.
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• Demonstrated capability in delivering high-quality Board and Committee governance support.
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• Sound knowledge of Australian corporate governance requirements and the Corporations Act 2001 (Cth).
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• Excellent communication, interpersonal and stakeholder management skills, with the ability to work effectively both independently and as part of a team.
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• Strong organisational skills, attention to detail and the ability to manage competing priorities and confidential information.
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• Advanced Microsoft Office skills.
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• Experience with Board platforms such as Diligent, Convene or BoardPro.
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• Governance Institute of Australia studies or qualifications.
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Mater is Queensland’s largest not-for-profit network of public and private hospitals and healthcare services, bringing together world‑class expertise across healthcare, education, fundraising & philanthropy and research. With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year, we're committed to empowering people to live better lives through improved health and wellbeing.

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At Mater, our people are at the heart of everything we do. You'll join a values‑driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.

What’s in it for you? \n

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• Career growth opportunities across healthcare, corporate, research and leadership pathways
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• Professional development and learning through Mater Education and internal development programs
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• Generous salary packaging to help maximise your take‑home pay
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• Health and wellbeing support, including EAP, pastoral care and discounted private health insurance
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• Fitness Passport access and a range of lifestyle, retail and travel discounts
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• Discounted parking and reduced prices at Mater cafés and coffee outlets
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• A supportive culture where your contributions are recognised and your development matters
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Whether you're looking to grow your career, develop new skills or be part of something meaningful, Mater provides the opportunity to thrive while making a lasting impact.

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Be part of something bigger. Make your move with Mater. #GetBetterWithMater

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For more information specific to the role, please view the PD here – Assistant Company Secretary .pdf

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All successful candidates may be required to complete pre‑employment checks (including criminal history, working rights, medical and working with children checks).

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Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.

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Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.

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