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Mayday Recruitment
Executive Assistant to CEOMayday Recruitment • Melbourne, AU
Executive Assistant to CEO

Executive Assistant to CEO

Mayday Recruitment • Melbourne, AU
4 days ago
Job description

MAYDAY Recruitment is proud to be partnering with a highly respected membership-based organisation to recruit an experienced Executive Assistant to support the CEO on an immediate, short-term basis.

The Role

Working closely with the CEO, you will provide high-level executive and administrative support, ensuring the smooth coordination of the CEO's office and key stakeholder activities.

Key responsibilities will include:

  • Providing high-level, confidential EA support to the CEO
  • Complex diary and meeting management, including coordinating competing priorities
  • Preparing meeting agendas, papers, briefings and correspondence
  • Supporting Board and governance meetings, including minute taking and accurately recording decisions and actions
  • Circulating meeting minutes and action points and following up outstanding actions
  • Acting as a key point of contact for the CEO's office
  • Supporting the preparation and coordination of reports and Board papers
  • Assisting with events, conferences and key organisational meetings
  • Managing confidential information with a high level of discretion and judgement

About You

We are looking for an experienced Executive Assistant who is confident supporting a senior executive and comfortable working within a governance-focused environment.

You will ideally bring:

  • Demonstrated experience in a senior EA / Executive Assistant role supporting a CEO, Executive or senior leadership team
  • Strong Board and governance support experience, including minute taking and action tracking
  • Excellent written and verbal communication skills
  • Exceptional attention to detail and organisational skills
  • The ability to manage multiple priorities and deadlines in a fast-paced environment
  • Strong judgement and discretion when handling confidential information
  • Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Teams
  • Board support experience is essential for this position, particularly demonstrated experience taking accurate minutes and ensuring actions are clearly documented, circulated and followed up.

The Opportunity

  • 6-week temporary contract
  • Immediate start
  • Opportunity to work closely with a senior executive within a well-established membership organisation
  • High-level, varied EA responsibilities
  • Competitive hourly rate based on experience

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Executive Assistant to CEO • Melbourne, AU

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