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VirtualStaff365
Finance ManagerVirtualStaff365 • Melbourne, AU
Finance Manager

Finance Manager

VirtualStaff365 • Melbourne, AU
4 days ago
Job description

You will manage the finance function for VirtualStaff365, taking the entire finance and business-administration function off the CEO and running it properly, independently, and to a rhythm he can rely on without chasing.

You will be hands-on in the ledger one hour and presenting to the CEO the next. This role offers three jurisdictions, real complexity, and full ownership, reporting directly to the CEO. Approximately 12-16 hours per week, flexible, with month-end peak of approximately 1-2 full days.

Key responsibilities

  • Own the month-end close across three entities
  • Maintain the books in Xero to a high standard and oversee the Philippine ledger maintained by the offshore accounting firm
  • Reconcile intercompany loan accounts monthly to nil variance
  • Deliver entity P&L and Balance Sheet and provide finance inputs to the monthly dashboard pack
  • Review and approve month-end and irregular client invoicing before it is issued
  • Own collections end-to-end: proactive follow-up, structured escalation, and firm but relationship-safe pressure on slow payers
  • Run Australian payroll end-to-end and ensure all entities are funded ahead of every payroll cycle
  • Prepare and lodge BAS, IAS and other Australian tax obligations; liaise with tax accountant and corporate secretarial providers
  • Own a single compliance calendar covering every statutory obligation
  • Document written procedures for every recurring finance process and strengthen internal controls

About you

  • CA or CPA qualified, or equivalent experience with a strong track record
  • 10+ years as a Financial Controller, Finance Manager or senior accountant, ideally in an SME
  • Expert-level Xero — not just familiar with it
  • Solid Australian payroll, superannuation, BAS and payroll tax knowledge
  • Multi-entity and multi-currency experience
  • Genuinely comfortable operating solo, hands-on, with 1 offshore report
  • Absolute discretion and integrity
  • Self-directed and reliable; things you own get finished, on time, without reminders
  • You explain numbers in plain English to a non-finance audience
  • Systems-minded: you'd rather fix the process than repeat the workaround

About us

VirtualStaff365 is an Australian business providing offshore staffing solutions, with operations across Australia, and Philippines.

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Finance Manager • Melbourne, AU

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