office administrator
Galaxy Property Maintenance Solutions Pty Ltd – Knoxfield VIC
We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients. We are seeking a professional, organised, motivated and reliable Office Administrator to join our Knoxfield office full-time.
Key responsibilities
Answer calls and emails professionally and provide excellent customer service
Schedule appointments, site inspections, trades and daily work activities
Prepare and send quotations, invoices, receipts and work orders; follow up enquiries and outstanding quotations
Process supplier invoices and customer payments; assist with bookkeeping and day-to-day accounts administration
Maintain financial records in Xero; assist with bank reconciliation, Accounts Payable and Accounts Receivable
Liaise with clients, suppliers, subcontractors and trades; maintain records, filing and company documentation
Provide administrative support to the Director and occasionally attend site/property inspections when required
About you
Fluent English and Persian (Farsi), with excellent spoken and written English
Previous office administration experience; minimum 2 years preferred
Bookkeeping/accounts administration experience highly preferred; Xero experience highly regarded
Proficiency in Microsoft Word, Excel, Outlook and Google Workspace
Professional telephone manner, strong customer service, communication and organisational skills
Excellent attention to detail, time management, prioritisation and problem-solving skills
Self-motivated, proactive, reliable, trustworthy and able to work independently
Australian Citizen, Permanent Resident or holder of unrestricted Australian work rights
Current Australian Driver's Licence and own reliable vehicle are essential
Property maintenance, construction, renovation or building industry experience preferred
About us
We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients.
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