SASH - Business Manager

Department of Education Victoria – Ballarat VIC

The School Administration Support Hub (SASH) is a shared services initiatives that offers remote administration and financial services to schools throughout Victoria on a subscription basis.

It has successfully operated as part of Financial Services Division for 18 years and currently supports a variety of schools.

Majority of the team are based out of the Ballarat Gov Hub. There is an expectation of office days as well as the opportunity to work from home (within any one week)

This position is based in Ballarat.

Selection Criteria

• A working knowledge of school finances including the development of school budgets and key finance systems (SRP system and CASES21 finance).
• Demonstrated capacity in relation to human resources including the use of Department systems (eduPay, School Local Payroll and Recruitment Online) and familiarity with human resources policies and processes.
• Demonstrated commitment to customer service, with high level interpersonal, written and verbal communication skills.
• Demonstrated ability to work independently, flexibly, and constructively in a team, with a busy environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices.
• Outstanding computer skills including extensive experience with Microsoft Word and Excel and an ability to troubleshoot technical difficulties.

Role

The core function of the SASH is to provide administrative and financial support to schools with a focus on building and maintaining relationships with these key stakeholders, as well as senior management within the Department.

The SASH Senior Officer will play an active role in performing the services provided to schools in relation to subscriptions offered by the SASH.

This position is based in Ballarat.

Responsibilities

• Assisting schools with cash budgeting, Student Resource Package monitoring and processing on behalf of clients. An understanding of funding requirements and reporting obligations.
• Assisting schools in the processing of recruitment, their HR requirements and School Local Payroll requests on behalf of clients. Including good knowledge of policies and agreements.
• Contribute toward the oversight and quality assurance of financial and eduPay processes undertaken by the SASH.
• Contribute to the development, monitoring and implementation of SASH policies, procedures and forms.
• Contribute to recommendations to senior management for improvements to processes and systems.
• Assist in the administration of the SASH portal and other school support interfaces.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• Applicants are required to submit a CV and a cover letter (no more than 2 pages).
• Visit http://www.careers.vic.gov.au/vacancies/tips-for-applying for guidelines and tips for applying for government positions and addressing key selection criteria.
• The Department of Education (DE) is committed to diversity. The department places considerable effort and resources into responding to the needs of employees with a disability. People from disadvantaged groups are encouraged to apply for this position.
• Successful applicants are subject to a satisfactory criminal record check prior to employment. New DE employees are required to meet the cost of the criminal record check.
• If appointed from outside DE, successful applicants will be required to complete a pre-employment health declaration.
• A probationary period of up to 6 months may apply for a person appointed to an ongoing position from outside the Public Service or the Teaching Service
• All DE employees are required to comply with relevant legislation, including legislation regarding the management of departmental records, the Code of Conduct for Victorian public sector employees and departmental policies and procedures in the conduct of their employment.
• Standard public service terms and conditions apply. Information about DE's operations and employment conditions can be obtained from the following websites: www.education.vic.gov.au and www.education.vic.gov.au/hrweb.
• To support DE's commitment to its Environmental Management System, DE employees are expected to act in an environmentally responsible manner at all times.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
http://www.education.vic.gov.au/hrweb/Pages/default.aspx

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