Events Coordinator – Carols by Candlelight

Events Coordinator – Carols by Candlelight

Events Coordinator – Carols by Candlelight – Casual – Flexible Hours.

Love organising events that bring people together?Want to create magical moments while giving back to the community?

YMCA Geelong is seeking an enthusiastic Events Coordinator to lead the planning and delivery of Carols by Candlelight at Johnstone Park, one of Geelong’s most cherished Christmas events. This iconic evening celebrates community, Christmas spirit, and raises vital funds for youth programs run by YMCA Geelong. This is your chance to add your personal flair and dynamic leadership to shape a truly memorable community event.

About the Role

As the Events Coordinator, you will plan, coordinate, and deliver a safe, engaging, and memorable Carols by Candlelight event. Working closely with the event committee, YMCA staff, City of Greater Geelong events team, artists, vendors, sponsors, and volunteers, you’ll oversee everything from concept to completion.

Your creativity, organisation, and leadership will ensure the event continues to evolve while maintaining its place as a much-loved Christmas tradition in central Geelong.

Lead an Iconic Event: Plan and deliver one of Geelong’s most beloved Christmas celebrations from concept to completion.

Creative & Dynamic Role: Bring your own flair and fresh ideas to evolve a festive, community‑focused event.

Community Impact: Unite the community while raising vital funds to support YMCA youth programs.

Collaborative Leadership: Work closely with artists, volunteers, council, sponsors, and YMCA teams to create Christmas magic.

What We’re Looking For

Highly organised, efficient, and proactive.

Strong ability to manage priorities, deadlines, and follow-ups.

Confident working independently and solving problems.

Excellent communication, administration, and technical skills.

Creative thinker with a passion for community events.

A team player who leads by example and supports others when needed.

Commitment to YMCA values: Caring, Honesty, Respect, Responsibility, and Safety.

Leadership & Community Focus

Role model professionalism and YMCA values at all times.

Demonstrate leadership within the YMCA team.

Build and maintain strong partnerships with community organisations, schools, families, sponsors, and stakeholders.

Ensure the event delivers positive outcomes for the community and supports YMCA youth programs.

First Aid – HLTAID011 (current; renewed every 3 years)

CPR – HLTAID009 (current; renewed annually)

Why Join Us?

Learning & Development: Build your event management and leadership expertise.

Teamwork: Collaborate with passionate professionals and volunteers.

Community Impact: Help deliver an event that unites the community and funds youth programs.

Creative Freedom: Bring innovation and fresh ideas to a much-loved, evolving event.

About the Y

YMCA Geelong is a for purpose, not-for-profit community organisation celebrating 65 years servicing the community across recreation, camping, youth, and children’s services.

Benefits and perks

Child Safety Culture

Employee Assistance Program

Employee access to Y services and discounts

Ongoing Training and Career Development

Staff Immunisation Program

Attractive family and volunteer leave entitlements

Supportive management team

Staff Awards and Social Functions

Child Safety and Wellbeing Requirements

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles. To learn more about our screening processes, click here to view our Child Safety and Wellbeing Policy and to learn more about YMCA – Empowering young people and about our screening processes view Child Safety Resources: https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources/

YMCA Geelong Board and Management are committed to the safety and well-being of children and young people in accordance with our Child Safety and Wellbeing framework. All applicants must undergo satisfactory screening prior to commencement, including but not limited to:

a national criminal history check;

an international criminal history checks where applicants have worked overseas;

holding or obtaining a valid Working with Children Card;

Three reference checks.

The successfully appointed applicant will be required to adhere to the Safeguarding Children and Young People policies and practices, which include; Child Safety and Wellbeing induction, annual SCYP training programs & committing to upholding the safety and wellbeing of children and young people throughout terms of employment.

Ready to Create Christmas Magic?

#J-18808-Ljbffr