You will support the sales and leasing team end to end — from the moment a listing is signed through to settlement. Reporting to the Sales Director and Business Manager, you will coordinate marketing campaigns, prepare client-facing material, and keep the administration behind every deal running cleanly.
Coordinating marketing campaigns — media bookings, signboards, PR and publications, website listings, and mailing lists drawn from our buyer databases
Producing weekly and monthly e-brochures, the quarterly newsletter, and monthly flyers to prospective vendors and building owners
Assisting with Property Sale Submissions, Property Information Reports and property investment reports
Preparing weekly written updates to clients, and minutes of the weekly sales meeting
Preparing sales commission invoices and marketing tax invoices, and following up payment
Maintaining the sales database and researching sales and real estate data
Liaising with service suppliers, and with Trust Accounts and General Accounts on marketing and sales invoices
Assisting with pre-listing kits, buyer, builder and valuer inspections, and pre-settlement inspections
Responding to enquiries promptly, and covering reception over lunch and as required
Highly organised, with the ability to prioritise across several live campaigns
Strong Word and Excel skills
Strong or excellent skills with prodcution platforms like Canva, InDesign or equivalent
Excellent written English — you will be proof reading material that goes to clients
A creative eye for marketing and promotion
A good telephone manner and a genuine team approach
Experience in real estate, property or professional services administration is an advantage, but we will consider strong candidates from any background who can demonstrate the above
Allard Shelton is a long-established Victorian commercial property agency. Our sales and leasing team runs campaigns across the CBD, city fringe and metropolitan Melbourne.
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Commercial Sales and Leasing Administrator • Melbourne, AU
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