Senior Registry Officer

The Senior Registry Officer is responsible for administration of clearance and licencing for clergy and lay ministers. They support the Registry team through varied administrative, research, writing, record-keeping, stakeholder service and event-management responsibilities that support the work of the Registry. The role requires high-level administrative and technology skills, sound judgement, professional discretion, and the capacity to work flexibly and proactively across competing priorities in a legislated and Christian environment.

Key responsibilities

• Administer clergy licensing processes, ensuring prescribed requirements and approvals are completed before licences are issued.
• Coordinate and record clearances, Police Checks, Working with Children Checks and Good Standing from other dioceses.
• Ensure clergy are licensed correctly to their roles and that appointments, roles, professional standards information and licensing status are accurately recorded in the CRM and files.
• Prepare accurate licences, appointment memoranda and related documentation within required timeframes.
• Liaise with the Episcopate, Archbishop and Theological Education offices regarding clergy and lay licences.
• Monitor, record and follow up clergy, clearance, licensing and parish compliance requirements.
• Undertake electronic and manual record keeping, data entry and reporting.
• Administer clergy registration as marriage celebrants, including receiving applications and forwarding required information to Births, Deaths and Marriages.
• Receive and process applications for faculties and coordinate Archbishop's approval.
• Assist with research, preparation and drafting of meeting papers, minutes and other Registry documents.

About you

• Working knowledge of the Anglican Church of Australia, particularly the Diocese of Melbourne and its legislation, or the capacity to develop this knowledge quickly.
• Experience with databases and accurate information management, including data entry and reporting.
• Intermediate to advanced Microsoft Office skills and confidence using technology to support administrative processes.
• Sound written and verbal communication skills, including the ability to research and draft internal and external documents with guidance.
• High-level attention to detail and accuracy.
• Strong organisational and time-management skills, with the ability to coordinate concurrent tasks, work under pressure and meet deadlines.
• Demonstrated capacity to work proactively with minimal supervision and to refer issues appropriately.
• Ability to work cooperatively with clergy, parishes, diocesan staff, government authorities, regulators and other stakeholders.
• Strong understanding of confidentiality and demonstrated professional discretion.
• Current Police Check and Working with Children Check.

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