Executive Support Officer

Job Description

An exciting opportunity is available for an experienced Executive Support Officer to provide high-level support to a group of senior leaders within a respected healthcare organisation. This permanent position is suited to an organised and proactive professional who thrives in a fast-paced environment and excels at managing competing priorities while building strong stakeholder relationships.

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Our client is a well-established organisation within the healthcare sector that is dedicated to delivering meaningful services and positive outcomes for the communities it supports. With a strong focus on collaboration, professionalism and continuous improvement, they offer an inclusive and rewarding environment where employees can make a genuine impact.

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Description

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Reporting into senior leadership, the Executive Support Officer will play a pivotal role in ensuring the smooth operation of executive functions across the organisation.

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Key responsibilities include:

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• Provide comprehensive executive support to multiple senior leaders.
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• Manage complex calendars, appointments and scheduling requirements.
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• Coordinate meetings, workshops and events, including venue and logistics management.
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• Prepare agendas, presentations, reports and other executive documentation.
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• Record and distribute meeting minutes, ensuring actions are tracked and completed.
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• Manage executive correspondence, emails and confidential communications.
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• Coordinate travel arrangements and itineraries when required.
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• Act as a key point of contact for internal and external stakeholders.
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• Maintain accurate records, filing systems and governance documentation.
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• Monitor deadlines, commitments and follow-up actions on behalf of executives.
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• Support broader administrative and operational activities as required.
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• Build effective working relationships across a wide range of stakeholder groups.
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Profile

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To be successful in this role, you will demonstrate:

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• Previous experience in an Executive Assistant or Executive Support Officer position.
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• Strong diary, email and stakeholder management capabilities.
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• Exceptional organisational and time management skills.
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• Advanced written and verbal communication skills.
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• High attention to detail and the ability to manage multiple priorities simultaneously.
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• Strong proficiency across Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
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• A proactive, solutions-focused mindset with the ability to work autonomously.
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• Professional judgement and the ability to handle sensitive information confidentially.
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• Excellent interpersonal skills and the ability to engage effectively with stakeholders at all levels.
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• Experience within healthcare, community services, or not-for-profit environments will be highly regarded.
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Job Offer

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• Salary ranging from $80k - $90k + Super + Salary Packaging.
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• Permanent full-time position Monday - Friday.
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• Start date from 29th of September.
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• Opportunity to work for a respected organisation within the healthcare sector.
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• Brisbane outer city suburbs location with access to public transport and parking.
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• Supportive and collaborative workplace culture.
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• Professional development and career progression opportunities.
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• Flexible working arrangements available following successful completion of probation.
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• A genuine long-term career opportunity within an organisation that values internal growth and development.
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If you are a motivated Executive Support professional seeking your next career opportunity within a values-driven organisation, we encourage you to apply.