Office Manager

Job Type: Permanent position | Full time position

Job Description

VeiraMal Consulting is seeking an experienced and motivated Office Manager to join our client’s business Haaris Imports Pty Ltd in Craigieburn. Our client offers a professional working environment and a rewarding opportunity for the right candidate. The successful applicant will be responsible for coordinating and managing the day-to-day administrative operations of the office, while supporting management, supervising administrative activities and ensuring the efficient delivery of office services.

Key Duties:

• Coordinate and oversee the day-to-day administrative operations of the office.
• Organise office procedures and ensure administrative processes are efficient and effective.
• Manage incoming and outgoing correspondence, emails, telephone enquiries and general office communications.
• Maintain office records, files, databases and documentation in an accurate and organised manner.
• Prepare reports, correspondence, presentations, documents and other administrative materials as required.
• Coordinate meetings, appointments, schedules and office activities for management and staff.
• Assist management with administrative planning, business operations and office-related matters.
• Supervise and coordinate administrative and clerical staff where required.
• Allocate administrative tasks and monitor the completion of work to ensure deadlines are met.
• Assist with the recruitment, training and development of administrative staff where required.
• Establish and maintain administrative procedures and office systems.
• Monitor office supplies and equipment and arrange purchasing and replenishment as required.
• Liaise with suppliers, contractors, clients and other external stakeholders regarding office requirements.
• Assist with invoicing, accounts, expense records and other financial administration where required.
• Monitor office expenditure and assist with budget and cost-control activities.
• Coordinate maintenance, repairs and other services required for the efficient operation of the office.
• Ensure office policies, procedures and workplace health and safety requirements are followed.
• Maintain a professional, organised and efficient office environment.
• Identify administrative issues and implement improvements to office procedures and systems.
• Provide general administrative support to management and staff as required.

Skills and Experience:

• Relevant qualification in Administration or a related field.
• Demonstrated experience in organising and managing office administrative functions, systems and procedures.
• Demonstrated ability to supervise and coordinate administrative personnel and effectively allocate workloads and priorities.
• Strong organisational, planning, time-management and problem-solving skills.
• Sound knowledge of office administration, record-management and document-control procedures.
• Competence in using computers, office software, electronic record-management systems and other standard office technology.
• Strong written and verbal communication skills with the ability to liaise effectively with management, employees and external service providers.
• Ability to maintain confidentiality and appropriately manage sensitive company and personnel information.
• High attention to detail and the ability to manage multiple administrative priorities within required timeframes.

Salary: $75,000.00 - $85,000.00 plus superannuation. Location: 10b Yellowbox Drive, Craigieburn VIC 3064

#J-18808-Ljbffr