Executive Assistant to Directors of Business and Community Relations & Development

Job Description

Executive Assistant to Directors of Business and Community Relations & Development

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Join a collaborative team supporting school operations,community engagement and philanthropy

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About the role

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Work closely with the Director of Business Operations and theDirector of Community Relations & Development, providing trustedexecutive support across a diverse portfolio that helps shape thelife of the school.

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This full-time, continuing role offers genuine breadth acrossexecutive support, governance and committee administration, projectcoordination, stakeholder engagement and operationaladministration. You will play a key role in supporting areasincluding finance, human resources, compliance, capital programs,enrolments, fundraising, philanthropy and communityengagement.

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This opportunity is ideally suited to a highly organised andproactive Executive Assistant who enjoys building strongrelationships, coordinating complex activities and contributing tothe smooth operation of a thriving school community.

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Key Responsibilities

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• Provide confidential executive support including diarymanagement, correspondence, meeting coordination and workflowmanagement for two Directors.
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• Prepare agendas, reports, presentations, briefing papersand meeting documentation.
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• Coordinate governance and committee administration,including meeting schedules, papers, minutes and actiontracking.
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• Support projects, events, interviews, workshops and otheractivities across the Business Operations and CommunityRelations & Development portfolios.
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• Build positive relationships with staff, parents, alumni,donors, suppliers, contractors and externalstakeholders.
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Role Requirements

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The successful applicant will demonstrate:

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• Demonstrated experience providing executive or senioradministrative support.
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• Strong organisational, communication andrelationship-building skills, with exceptional attention todetail.
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• The ability to manage competing priorities, exercise soundjudgement and maintain confidentiality.
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• Confidence using Microsoft 365 applications, includingOutlook, Teams, Word and Excel. Experience using Copilot willbe highly regarded.
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• Current Queensland Working with Children Clearance (orability to obtain one).
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• Approval to work in Australia.
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• A commitment to the values and ethos of Catholic educationin the Mercy tradition.
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• Work closely with senior leaders across two significantschool portfolios.
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• Varied and rewarding role spanning executive support,governance, projects and stakeholder engagement.
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• Professional development and growth within a dynamiceducational environment.
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• Located in Brisbane CBD, with public transport and parkingoptions.
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• Inclusive, welcoming workplace culture built on Mercyvalues.
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• Be part of Queensland's oldest and most respected girls'school community.
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About All Hallows' School

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All Hallows' School is a vibrant and values-driven CatholicMercy girls' school in Brisbane, educating students from Years 5 to12. As Queensland's oldest secondary school, we are proud of ourMercy tradition and commitment to the highest standards ineducation. Our staff are inspiring, collaborative professionals whovalue strong relationships, high expectations and meaningfulengagement with students.

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Joining our team means becoming part of a supportive communitythat prioritises wellbeing, professional growth and a sharedpassion for empowering young women through education.

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At All Hallows' School, diversity is celebrated, and ourworkplace culture is built on respect, dignity and fairness. Weencourage applications from candidates of all backgrounds and livedexperiences, including Aboriginal and Torres Strait Islanderpeople.

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All Hallows' School is committed to creating and maintaining aninclusive workplace and work practices for current and futureemployees. We strive to create a positive, barrier-free recruitmentprocess and a supportive workplace.

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Statement of Commitment to Child Safety

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All Hallows' School has zero tolerance for all forms of childabuse and is committed to Child Safety and implementing andadhering to the Child Safe Standards. Our commitment is based onour Mercy values of compassion, respect, justice and service. Weare committed to and promote the safety, wellbeing, inclusion,participation and empowerment of all children, including Aboriginaland Torres Strait Islander children, children with disability, andchildren from culturally diverse backgrounds.

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Child Safety is the responsibility of every member of thecommunity. All Hallows' School has a responsibility to understandand communicate the important and specific role staff andvolunteers hold regarding Child Safety, to ensure that the safetyand wellbeing of all children and young people ismaintained.

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Our Child Safety policies, strategies and procedures areinclusive of the needs of all children. The School respects,supports, values and recognises the diverse needs and contributionsof all students.

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Attachments:

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• Executive Assistant to Directors of Business Operations and Community Relations & Development PO.pdf
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• Executive Assistant to the Directors of Business Operations Community Relations and Development PD 20260914.pdf
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