Office Administrator

Key responsibilities

Serve visitors by greeting, welcoming, directing and announcing them appropriately

Answer, screen and forward any incoming phone calls while providing basic information when needed ensuring a low rate of missed calls when they are not answered by Inside Sales

Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.

Maintains safe and clean reception area by complying with procedures, rules, and regulations

Maintains safe and clean kitchen area ensuring this is attended to twice daily including cleaning out the fridge once a week, ordering all supplies, stacking and emptying dishwasher at least twice daily, and refilling all containers (tea, coffee, sugar etc)

Maintaining the coffee machine (cleaning, emptying, refilling) including buying coffee pods

Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; on behalf of all staff

Organising broker welcome and settlement letters

Manage the car parking allocation, access passes and office keys

Upload weekly attendance records for payroll purposes

About you

Proficient with Microsoft Office Suite

Professional appearance

Solid communication skills both written and verbal

Ability to be resourceful and proactive in dealing with issues that may arise

Ability to organise, multitask, prioritise and work under pressure

Certificate IV in Administration or related discipline (desirable)

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