Warehouse Allocator / Administration Officer
Job Description
Warehouse Allocator / Administration Officer
\n
We are seeking a reliable and detail-focused Warehouse Administration Officer to join our client in a busy Warehouse Operations Team based in Newcastle. This role plays a key part in organising, scheduling and supporting day-to-day warehouse, transport and inventory operations, ensuring accurate documentation, clear communication and smooth workflow.
\n
About the Role
\n
Reporting to the Warehouse and Transport Manager, you will be responsible for scheduling deliveries and drivers on a daily basis whilst providing exceptional customer service and administrative/operational support across warehousing, inventory control and customer coordination. This is a fast-paced role suited to someone who enjoys juggling multiple priorities and working closely with both internal teams and external stakeholders.
\n
Key Responsibilities
\n
Manage shared inboxes and warehouse diaries
\n
Prepare consignment notes and delivery documentation
\n
Assist with scheduling customer deliveries via phone and email
\n
Maintain inventory records (goods inwards and outwards)
\n
Reconcile deliveries and investigate discrepancies
\n
Upload warehouse and safety documentation daily
\n
Prepare supplier invoices for accounts payable
\n
Respond to internal and external operational queries
\n
Liaise with suppliers, transport providers and customers
\n
Assist with stocktakes and inventory reconciliation
\n
Provide basic reporting using Excel
\n
Support WHS requirements and safe work practices
\n
About You
\n
You're organised, proactive and take pride in accuracy. You communicate clearly, enjoy working as part of a team and can stay calm under pressure.
\n
Skills & Experience
\n
Previous experience in transport allocating, warehouse administration, logistics or inventory control
\n
Strong attention to detail and data entry accuracy
\n
Confident using Microsoft Office (Outlook, Word and Excel – basic formulas preferred)
\n
Experience with ERP systems such as SAP or similar (highly regarded)
\n
Understanding of warehousing and transport processes
\n
Ability to manage deadlines in a fast-paced environment
\n
Strong communication and problem-solving skills
\n
What We Offer
\n
Weekly pay
\n
Ongoing casual hours - 7am to 3:06pm | Monday to Friday 38 hours per week
\n
Opportunity for temp to perm for the right candidate
\n
Casual hourly rate $38.89 per hour
\n
Supportive and collaborative team environment
\n
A role where your attention to detail genuinely makes a difference
\n
If you're looking for a hands-on transport allocating and administration role within a warehouse environment and enjoy being part of a close-knit operations team, we'd love to hear from you.