Project Coordinator

(GCA) is a mission-driven organisation that provides community specialist healthcare for older Australians. At GCA, we offer every older Australian, irrespective of geographic location, culture, financial status or background, with access to bulk-billed medical care. Despite being a small organisation, we are proud to have grown to provide geriatrician and GP services across Australia!

Role Description

This is a full-time, on-site Project Coordinator role based in Sydney, NSW.

Our Programs & Partnerships team runs the clinical programs, education series and funder relationships that make that reach possible — and we're growing it.

We're after a Project Coordinator who can run the operational engine behind that portfolio: keeping multiple concurrent programs on track, on time, and properly reported.

You will own and be responsible for:

• Keeping a live tracker on every programme you support — status, owners, next steps, dates — and flag risks and clashing deadlines before they become problems
• Scheduling and coordinating multidisciplinary team meetings and clinical sessions across our programmes
• Running the logistics behind our clinical education series, from invitations through to post-session evaluation
• Maintaining KPI and outcomes trackers, and turn them into clean reporting packs
• Supporting the onboarding of new facilities, clinicians and partners into our programmes
• Support general administration for the Project and Partnerships Portfolio and identify continuous improvement initiatives for recurring and repeatable workflows.

Qualifications

• Experience coordinating projects, programmes or events in healthcare, aged care, allied health or another funder-driven, regulated service environment.
• Strong project management and organisational skills and the proven ability to run several concurrent recurring workflows (scheduling, budgeting and reporting cycles). Practical project-coordination skills — tracking milestones, managing dependencies and running several concurrent workstreams (scheduling and reporting cycles).
• Confident written and verbal communication with clinicians, facility staff and internal stakeholders.
• Strong Microsoft Office skills, particularly Excel, and comfort collecting and collating data.
• Proactive and self-directed — comfortable chasing attendance, confirmations and follow-ups without being asked.
• Experience tracking KPIs or deliverables and preparing reports for a manager.
• Comfortable tracking actual spend against budget and flagging variances — confident working with numbers in Excel.
• Comfortable working in a project-tracking tool (e.g. Asana, Monday.com, Trello or MS Project) to manage multiple concurrent workstreams, milestones and dependencies.

Highly regarded

• Experience coordinating clinical education, training sessions or webinars.
• Exposure to government or PHN-funded programme reporting requirements.
• Experience with CRM platforms.
• Project Management certifications and experience with Project Management tools A project coordination qualification (e.g. Certificate IV in Project Management Practice) or equivalent on-the-job experience.

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