Administrative assistant / legal secretary

Job Description

Administrative assistant / legal secretary

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Full-time administrative assistant / legal secretary

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Grieve Watson Kelly Lawyers is a small law firm with offices in Sydney CBD and Norwest Business Park specialising in personal injury claims and litigation.

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The Opportunity

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We are looking for a full time (on-site) administrative assistant / legal secretary for our Norwest office. Office hours are 8.30am to 5pm Monday to Friday. Previous legal experience is highly valued but is not compulsory. Salary will be commensurate with experience.

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Duties / Ideal Skills

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Typing skills combined with a high attention to detail

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The ability to prioritise work and manage competing deadlines

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The ability to work both independently and as part of a team

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A confident and professional phone manner

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Strong proficiency in Microsoft Office 365 and Outlook skills

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Greet clients acting as the first point of contact, answering reception phones or greeting in person.

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Assisting lawyers by managing electronic and hard copy files, and preparing basic legal documents.

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Assist with scanning, copying, and formatting legal documents.

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Creating, maintaining and archiving matters in our practice management systems (Leap).

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Delivering professional and prompt client service.

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Handling sensitive information with discretion.

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Monitoring and diarising key dates, deadlines and court appearances.

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Reviewing and processing incoming invoices and payment-related correspondence

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Assisting with the preparation and management of legal documentation

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Providing general office and team administration duties as required

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Lodging and reviewing requests for medical records, including following up with medical providers and other parties to arrange and confirm appointments.

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Small team environment.

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Ideal Norwest Business Park location, 3-minute walk from Norwest Metro and 3 minutes to Norwest Marketown.

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Supportive training process.

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Flexibility around fixed start and finish times for school/drop off pick up.

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Long Term Role with potential for career growth.

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Please note this is a full-time, on-site position. Experience using Leap is desirable but not essential.

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This is a long-term administration role and is not suitable for students expecting to move into another role within the next 1–2 years.