Property Management Administrator
Job Description
We are looking for an experienced real estate administration professional.
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This is a part-time role with Coast2Bay Housing Group's own Real Estate business, Purpose Real Estate, it is currently offered from Monday to Friday, 9 am - 2 pm. It's ideal for:
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Someone with real estate experience who enjoys behind-the-scenes work with fixed hours and minimal troubleshooting
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A parent seeking school-hours-only work
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As the business and portfolio grows, there may be opportunities for additional hours and professional development.
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Key Responsibilities
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- Daily input and reconciliations for the Trust Account \n
- Transaction processing, reconciliations and payment runs including Owner and Creditor disbursements \n
- Assist Property Managers with daily admin and workflow tasks \n
- Data entry, document preparation, uploading, and e-filing \n
- Drafting entry notices, work orders, and other agency correspondence \n
- Scheduling compliance tasks like smoke alarm testing \n
- Conduct quality assurance checks on documentation \n
- Support ad-hoc office needs with flexibility and initiative \n
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What You'll Bring
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- Strong real estate administration experience in a busy office environment \n
- Competence in data entry, typing, Microsoft Office, and CRM systems \n
- Familiarity with Reapit or similar Real Estate CRM \n
- Excellent attention to detail and time management \n
- Reliability, professionalism, and a proactive work ethic \n
- A willingness to learn, adapt, and support the team \n
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Why Join Us?
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You'll be part of a close-knit, mission-driven team who values integrity, purpose, and mutual support. We offer a welcoming workplace where your skills and flexibility will be truly appreciated.