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Jefferies Financial Group
Executive Assistant, Investment Banking, SydneyJefferies Financial Group • Sydney, AU
Executive Assistant, Investment Banking, Sydney

Executive Assistant, Investment Banking, Sydney

Jefferies Financial Group • Sydney, AU
4 days ago
Job description

Description

Role Overview

We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.

This role requires a professional who thrives in a fast-paced, high-pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.

Key Responsibilities

  • Executive Administration - Provide comprehensive support to bankers from Analyst to Managing Director level.
  • Calendar & Meeting Management - Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices.
  • Meeting Support - coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation.
  • Travel Coordination - Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies.
  • Telephone Coverage - Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly.
  • Expense Management - Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines.
  • Collaboration - Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders.
  • Coverage Support - Provide coverage support to other Banker Teams during when EA colleagues are on leave.
  • General Administration & Projects - Support ad-hoc projects, team initiatives, and operational improvements as needed.

Required Skills & Competencies

  • Executive Assistant Experience - Previous experience supporting senior executives in an Investment Banking or high-pressure corporate environment.
  • High-Level Travel Booking Expertise - Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy.
  • Technology Proficiency - Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur).
  • Organisational Agility - Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline-driven environment.
  • Attention to Detail - Demonstrated ability to deliver error-free outputs under pressure.
  • Time & Priority Management - Proven success in managing multiple tasks, schedules, and stakeholders simultaneously.
  • Strong Communication Skills - Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels.
  • Interpersonal Excellence - Ability to develop and maintain collaborative relationships with colleagues and clients globally.
  • Discretion & Confidentiality - Committed to managing sensitive information with the highest ethical standards.

This position offers a rare opportunity to work at the centre of a high-performing Investment Banking team while building a long-term professional career in financial services.

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Executive Assistant, Investment Banking, Sydney • Sydney, AU

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