Senior Business Analyst with NV1

The Change and Project Management Office (CaPMO) within the Department of infrastructure, transport, regional development and communications, Sport and the Arts (the department) is seeking a Business Analyst to undertake research, discovery and analysis of business requirements, to scope, design and implement an online Program and Project Management and Reporting Tool (PPMRT).

The BA will:

• Review current project management processes, reporting, and frameworks.
  
• Engage with stakeholders, such as project managers, business owners, senior responsible officers, etc., to gather and validate functional and non-functional requirements from a project perspective.
  
• Document current and future state workflows to inform system design and change planning.
  
• Develop a Business Requirements document, including functional and non-functional specifications.
  
• Support the development of a Project Management Plan (PMP) by aligning requirements with delivery scope.
  
• Facilitate communication between technical teams and business stakeholders, ensuring mutual understanding and agreement.
  
• Produce relevant artefacts and actively participate (and at times lead) in stakeholder workshops, meetings, and stakeholder sessions.
  
• Assess initiative-level reporting needs and determine feasibility of integrating them into the PPMRT.
  
• Evaluate existing internal systems for potential use in initiative tracking, including hybrid options.
  
• Review a customised version of a PPMRT used by another department to assess adaptability. Provide a recommendation report outlining viable options for government initiative-level reporting, including risks and dependencies.
  

Deliverables may include (but will not be limited to):

• Detailed Discovery Report
  
• Current vs Future State analysis and workflows
  PMP input
  
• Stakeholder Engagement Plan
  
• Detailed Business and System-based Requirements and
  Specifications
  
• Communicative and reporting artefacts and tools, to
  support stakeholder discussions and change management
  activities.
  
• Initiative Reporting Assessment
  
• Comparative Review Report (based on precedents of
  existing PPMRTs)
  
• Recommendation Report.
  

Key duties and responsibilities

Research and Analysis:

• Conduct a thorough review of current project management processes, reporting, and frameworks.
  
• Undertake research and discovery activities to gather business requirements
  

Stakeholder Engagement:

• Engage with various stakeholders including project managers, business owners, and senior responsible officers to gather and validate functional and non-functional requirements.
  
• Facilitate communication and ensure mutual understanding between technical teams and business stakeholders.
  

Documentation and Reporting:

• Document current and future state workflows to inform system design and change strategies.
  
• Develop detailed business requirements documents, including functional and non-functional specifications.
  

Planning and Implementation:

• Support the development of a Project Management Plan (PMP) by aligning requirements with the delivery scope.
  
• Participate in, and at times lead, stakeholder workshops, meetings, and sessions.
  

System Evaluation and Recommendation:

• Assess reporting needs at the initiative level and evaluate the feasibility of integrating them into the PPMRT.
  
• Evaluate existing internal systems for potential use and assess hybrid options.
  
• Review customized versions of PPMRTs from other departments to assess adaptability.
  
• Provide a recommendation report detailing viable options for government initiative-level reporting, including risks and dependencies.
  

Artefact Production:

• Produce relevant artefacts to support stakeholder discussions and change management activities, such as detailed discovery reports, comparative reviews, and recommendation reports.