Records Administration Officer

We are seeking several Administration Officers to join a Victorian Government records project for an initial 6-month assignment.

This is a hands‑on administration role supporting the review, assessment and consolidation of physical records. You will work closely with the records archivists to review records, assess whether they should be retained in line with established requirements, and ensure records are accurately managed and consolidated.

This role is fully on-site, Monday to Friday, and would suit someone who enjoys structured, methodical work and has excellent attention to detail.

Responsibilities

• Review and assess physical records in accordance with established records management requirements
• Determine whether records should be retained, transferred or otherwise managed as directed by the project team
• Undertake records management, archiving and sentencing activities
• Consolidate and organise records accurately
• Complete data entry, indexing and administrative processing of records
• Assist with the digitisation and indexing of physical records
• Complete stocktakes and audits of records as required
• Maintain accurate records and documentation throughout the project
• Provide general administrative support to the Archivist and wider project team
• Work with document management systems including SharePoint and TRIM/Content Manager

About You

We are looking for candidates who have:

• Previous experience in administration, records management, data entry or a similar role
• Excellent attention to detail and accuracy when working with large volumes of information
• A methodical and organised approach to work
• The ability to follow established processes and apply consistent judgement when reviewing records
• Strong written and communication skills
• Previous experience with records management, archiving or document management systems such as SharePoint, TRIM or Content Manager will be highly regarded

The Organisation

This is an opportunity to support an important records management and archiving project within a Victorian Government organisation.

Successful candidates will be required to complete pre‑employment checks, including a Nationally Coordinated Criminal History Check and Australian Entitlement to Work Check, prior to commencement.

For further information, please contact Nicole Brown on 0422 031 *** or ******@dixonappointments.com.au.

Dixon Appointments is an equal opportunity employer and encourages applications from people of all backgrounds, including people with disability.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier‑free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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