Contract Administrator

This is your chance to be at the centre of the action. You'll keep every project running smoothly and profitably, from signed contract to handover, working side by side with our project managers and site teams across a varied mix of residential and commercial jobs. You'll be the person who makes sure the paperwork, the money and the deadlines all line up.

Key responsibilities

• Prepare, review and execute head contracts, subcontractor agreements and purchase orders, and check that scope, price, time and payment terms match what was agreed
• Record, price and issue variations, and secure written client approval before work starts so every change is billable
• Prepare progress claims, assess and approve subcontractor claims, track payments in and out, and manage retentions, all in line with Security of Payment timeframes and contract terms
• Stay on top of contract notices, extension of time claims, practical completion dates and defects liability periods
• Keep licences, insurances, permits and certificates current for Duobuilt and our subcontractors
• Track job costs against budget, report to the team regularly and flag overruns early
• Be the point of contact for clients, architects, building surveyors, suppliers and subcontractors, keeping a clear record of correspondence and site instructions in conjunction with Project and Site Managers
• Pull together handover packs, warranties and manuals, finalise claims and coordinate defect rectification

About you

• Proven contract administration experience across residential and commercial construction, ideally including fit-outs
• Sound understanding of building contracts, variations, notices and payment claims in Victoria, including Security of Payment
• Experience with Xero, Buildxact, Build Pass, Styck or similar software, plus Excel
• A sharp eye for detail and a clear, confident communication style, in writing and in person
• The drive to work independently, prioritise well and juggle multiple projects at once
• The confidence to chase documents and payments professionally

About us

Duobuilt is a boutique builder creating standout residential and commercial projects, from new builds and renovations to fit-outs. We're a small, close-knit team that sweats the details, and we're looking for a sharp, driven Contract Administrator to join our Newport Head Office.

• Competitive salary: paid what the role is worth
• Career growth: real opportunities to grow with the business
• Real impact: your work directly shapes how our projects perform
• A team that listens: a small, supportive crew where your ideas are heard
• Variety: residential, commercial and fit-out projects keep every week interesting

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