HQ Communications & Administration Assistant Temporary Maternity Cover
HQ Communications & Administration Assistant Temporary Maternity Cover
An opportunity exists for a part-time Communications & Administration Assistant, on a temporary maternity leave placement working remotely, to help support our amazing volunteers located across 13 countries in the South East Asia Pacific region.
The role of the HQ Communications & Administration Assistant in SISEAP is to provide HQ administration, implementing procedures and managing HQ communications to ensure the organisational effectiveness and efficiency of SISEAP Headquarters.
The HQ Communications & Administration Assistant is responsible for managing the SISEAP shop, the membership database, processing of all accounts receivable transactions, maintenance of the SISEAP website and google accounts, and coordinating marketing & communications activities including the SISEAP newsletter, website & social media posts, marketing material & merchandise and for assisting the Communications team as required.
The HQ Communications & Administration Assistant is responsible for providing support to assist the Executive Committee and Board of the Federation, and for providing information and assistance to all SISEAP members as required.
The current HQ Communications & Administration Assistant will commence Maternity leave from January 2027.
Key responsibilities
Manage incoming email, routine correspondence and official correspondence
Process shop orders, ensuring payment is received before goods are shipped
Process all accounts receivable including shop orders, member Federation capitation fees, donations, events and appeals
Process memberships including new members, exit, and transferred members
Update and maintain the membership database in Joomla
Co-monitor website to ensure information and content is high quality, accurate and up-to-date
Manage social media including regular posts and shares on SISEAP Facebook page and Instagram account
Create and publish monthly Bulletin publication in Mailchimp with articles and content
Create in-house graphics, flyers, brochures and other print material as required
Support communications campaigns, content planning and reporting as required
Administration experience in a not-for-profit, membership, association or volunteer-based organisation
Financial administration experience, including invoicing and accounts receivable
Experience with MYOB or similar accounting software
Experience with membership databases or CRM systems
Website management using Joomla or similar CMS platforms
Experience with email marketing tools such as Mailchimp
Social media management experience, especially Facebook and Instagram
Digital and print marketing using Canva or similar software
Google Workspace experience, including Gmail and user-account management
Strong administrative experience with excellent organisation and time management
Key attributes
High attention to detail and accuracy in records, finances, membership data and communications
Professional written and verbal communication skills
Confident digital literacy and ability to learn new systems quickly
Self-motivated, responsible and able to work independently
Strong problem-solving, analytical and decision-making skills
Discreet and trustworthy when handling confidential information
Methodical approach to record keeping, databases and established procedures
Good proofreading and editing skills
Collaborative and effective in a remote team environment
Professional, friendly and diplomatic approach to diverse enquiries
About us
Soroptimist International South East Asia Pacific (SISEAP) is a non-profit service organisation committed to enabling, educating and empowering women and girls across the world. We value human rights for all, global peace & international goodwill, advancing women’s potential, integrity and democratic decision making, volunteering, diversity and friendship.
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