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WHS Administrator

WHS Administrator

Melbourne City MissionSouth Melbourne
30+ days ago
Job description

Summary

  • Join our passionate team at Melbourne City Mission to make a positive impact on Work Health and Safety on a Part time (0.6) basis
  • Be part of an engaging team that thrives on challenges
  • Competitive remuneration package with salary packaging benefits available

About the program

MCM (Melbourne City Mission) is a leading community services organisation that innovatively works alongside thousands of Victorians and their communities to overcome barriers experienced through Homelessness, Early Years, Disability, Palliative care, Early Childhood Intervention Services and Education. With deep experience working with communities experiencing disadvantage, MCM advocates for systemic change, working across all sectors to sustainably disrupt such disadvantage. Since 1854, MCM has been striving for those experiencing disadvantage to live their life, their way. The People Quality & Safety team provides leadership in the development of HR strategies and practices that position MCM as an employer of choice in the sector. The team provides expertise, leadership and support to MCM’s operational programs across a range of areas.

About the role

The WHS Coordinator provides support, advice and assistance to the wellbeing strategies and initiatives across the organisation.

Duties of this role may include but are not limited to the following :

  • Assisting with the injury and claims management process and complying with Return to Work (RTW) obligations in accordance with the Workplace Injury Rehabilitation and Compensation Act 2013 in discussion with the Work Health and Safety Business Partner.
  • Promoting the vision of health and wellbeing of employees, specifically with regard to injury and claims compliance and engagement with relevant stakeholders and provision of support to ill / injured workers to safely and sustainably stay at work or return to work as soon as appropriate
  • Coordinate and contribute to the development, update and maintenance of WHS systems, policies and procedures and WHS related forums and manage the upload of these documents in line with document and data control requirements on Connect
  • Provide administrative support in relation to the WHS portfolio, taking of minutes, maintain records, preparing management and executive reports, facilitating supplier relationships
  • Preparing annual safety calendar with safety events / safety acknowledgements, in consultation with communications

    • Skills and experience

    Essential :

  • Demonstrated WHS experience or relevant WHS qualification
  • Demonstrated ability to develop and implement wellbeing initiatives
  • Ability to use MS Office programs and web based information systems proficiently
  • Good written and report writing skills
  • High level interpersonal skills with a strong customer service focus and capacity to follow tasks through to completion
  • Ability to build and maintain positive relationships, and communicate with people of diverse backgrounds and abilities

    • Desirable :

  • Experience in a WHS related role with health & wellbeing project experience
  • Presentation and facilitation skills in delivering information to groups
  • Knowledge of community and / or human services sectors an advantage

    • Please refer to the position description for the full duties and key selection criteria

    How to apply

  • Applications should include a current CV and cover letter. You should also address the key selection criteria (if required).
  • If you are a current MCM employee, please submit your application via the myHR job board
  • Aboriginal and Torres Strait Islander people are encouraged to apply.
  • Applications close date 14 August 2023.

    • For more details or assistance with application submission please email :

    Applicants will be required to undergo a pre-employment safety screening process as part of the MCM selection process. Appointments to MCM roles will be subject to the following safety screening checks (as applicable to the role) : National (and International if applicable) Police Check (which includes Proof of Identity Check), Victorian Employee Working with Children Check, Qualification Verification Check, Employment History Check, NDIS Worker Screening Check, Right to Work in Australia and current and valid driver licence. All costs associated with safety checks (except National Police Check) will be at applicants’ expense. MCM employees are required to be fully vaccinated against COVID-19 consistent with the Victoria public health orders regarding COVID-19 Mandatory Vaccination Procedures and applicants will be required to present acceptable proof of their vaccination status as part of their application.

    Our commitment to diversity

    MCM embraces diversity and encourages applicants from all different backgrounds to apply regardless of age, gender, cultural background, disability, or sexual orientation. We recognise the strength and value in diversity, and lived experience, actively fostering an inclusive workplace. Aboriginal and Torres Strait Islander people are encouraged to apply.

    Our commitment to safety

    MCM is committed to the safety of its clients and employees, taking a zero tolerance approach to violence within the workplace and abuse, including child abuse and abuse of people with disability. All employees are required to comply with the Child Safe Standards.